Closing Agent

About the RoleWe're looking for a Closing Agent to shepherd yacht and ship transactions from signed contract all the way through funding, title transfer, and final delivery. You'll be the person who keeps the deal safe — making sure escrow is handled properly, paperwork is filed correctly, deadlines don't slip, and everyone involved (buyer, seller, broker, lender, surveyor, documentation agent) always knows the next step.This role fits someone who genuinely enjoys a well-organized file. Vessel deals come with layers that a typical home closing doesn't: Coast Guard title records, preferred ship mortgages, multi-state tax questions, international or foreign-flag deliveries, and survey results that can reopen pricing discussions right before closing. You'll have real ownership over making sure that process runs the right way.What You'll DoOwn closing files start to finish — from signed Purchase and Sale Agreement through funding, title transfer, and post-closing document deliveryManage escrow in line with Florida yacht and ship broker trust account rules: deposits, disbursements, closing statements, reconciliationDraft and review closing paperwork — bills of sale, closing statements, vessel acceptance forms, and USCG National Vessel Documentation Center filingsKeep tabs on contingencies and deadlines: vessel acceptance, survey/sea trial windows, financing and insurance conditions, deposit timingOrder title abstracts and lien searches; secure payoff letters and mortgage satisfactionsLiaise with marine lenders, escrow/title agents, documentation agents, surveyors, transport companies, and attorneysHandle state titling and registration, sales/use tax questions, and paperwork for offshore closings, foreign-flag vessels, and cruising permitsConfirm wire instructions and apply fraud-prevention safeguards on every transferKeep accurate, audit-ready records in the company's CRM and document systemsPartner with Broker Liaisons to keep listings and client files currentTroubleshoot issues from survey findings, renegotiations, funding delays, or post-closing fixesSuggest and help build better closing checklists, templates, and processesWhat You'll Need3+ years coordinating closings or transactions — marine brokerage, real estate/title closing, escrow, or financial servicesSolid understanding of escrow/trust accounting, disbursements, and payment verificationA track record of juggling multiple deals at once without dropping deadlines or detailsStrong written and verbal communication with clients, brokers, and outside professionalsComfort with standard office tools, e-signature platforms, and digital document managementEligibility to work in the U.S. and ability to work on-site in Stuart, FLNice to HaveBackground in marine, yacht, or ship brokerage; familiarity with IYBA forms, USCG documentation, Florida vessel titling, and marine sales/use taxExperience working with marine lenders or other secured lending, with an eye for compliance and riskFlorida notary commission (or willingness to get one)HubSpot or similar CRM experienceDegree or coursework in business, finance, paralegal studies, or a related field