Activation Manager

Lead the planning, production, and execution of experiential programs from brief to wrap.Translate client objectives and creative concepts into actionable production plans, timelines, and budgets.Manage multiple programs and timelines with the ability to effectively forecast and track costs in real time, while collaborating closely with creative teams and fabrication shops to ensure designs are feasible and in budgetOwn all onsite execution, including vendor management, staff oversight, safety procedures.Manage production needs, including but not limited to fabrication, food and beverage, AV, operations, permits, logistics, travel, and staffing.Support the account team during client presentations and status calls, confidently speaking on behalf of production by delivering proactive communication, setting realistic expectations, and providing solutions-oriented thinking.Manage internal PO process and track costs in real time to ensure projects deliver within margin targets, while also leading all post-program budget reconciliationNegotiate rates and contracts with vendors to deliver the best value.Partner with Creative, Strategy, Accounts, and Operations to deliver exceptional work.Oversee, mentor, and manage junior members of the production teams; delegate responsibilities effectively, and ensure work is upheld to company standards and processesLead internal production meetings, workstreams, and cross-functional and cross-departmental communication.Ensure team alignment on scope, timelines, and deliverablesOversee all permitting, insurance, health & safety plans, venue requirements, and legal documentation.Maintain a nationwide network of vendors to support projects, cultivate relationships, and negotiate rates and contracts to deliver the best value and enhance project deliveryIdentify and mitigate production risks early, flagging to internal stakeholdersDevelop workback schedules, run-of-show documents, and on-site staff manuals.Support account on developing post-event recaps and learnings, capturing insights that improve future workflows and project performance.