Office Management Staff Officer - TS/SCI with CI Poly

The Office Manager/Staff Officer are versatile and proficient professionals responsible for performing a wide range of administrative and staff support functions with a high degree of independence. This role is central to the effective operation of the office, requiring the ability to manage competing deadlines, resolve administrative challenges, and support office leadership by ensuring business processes are executed efficiently. These positions require strong organizational skills, attention to detail, and the ability to work collaboratively across the organization.Duties May Include:Administrative & Office Support: Perform a full range of administrative duties, including managing calendars, scheduling, and coordinating meetings, reserving conference rooms, reserving conference rooms, setting up Video Teleconference (VTC) or online meeting connections, and anticipating and preparing materials needed for conferences, Town Halls, Offsites, appointments, and briefingsTask & Correspondence Management: Serve as a suspense coordinator for the office, using systems like N-CERTS to receive, track, coordinate, and respond to internal and external taskers. Draft and edit routine correspondence, reports, and staff summaries to ensure they are accurate and adhere to agency standardsCommunications & Reporting: Draft, review, and edit official correspondence, memoranda, weekly activity reports, briefings, and meeting minutes. Prepare special or one-time reports and summaries by selecting and synthesizing relevant information from various sources. Articulate and exchange information (i.e., requirements, actions, needs, status, etc.) in a professional tone and attitude to achieve efficient business rhythmsMeeting & Event Coordination: Coordinate and support office staff meetings, governance forums, and other events. This includes preparing agendas, distributing read-ahead materials, preparing and distributing meeting minutes and tracking action items to closureTravel Coordination: Assist with travel arrangements by preparing travel orders and vouchers in the Defense Travel System (DTS) and creating requests in the Management and Execution Tracker (MET). Assist with conference planning. Coordinate logistics for office moves, update seating charts, initiate equipment trouble tickets, and manage office supplies by serving as the POC to inventory the stock and coordinate the list to purchaseInformation Management: Manage office records and files in compliance with agency policy. Maintain and update SharePoint sites, distribution lists, organizational charts, and recall rosters. Work Closely with the Primary Information Officer and designated Information Officer within the Directorate's Front Office in their assigned duties. Maintain security groups, distribution groups and folder permissions to ensure access to and security of filesLogistical Support: Manage office logistics, including inventorying and purchasing office supplies, coordinating office moves, updating seating charts, and initiating equipment trouble ticketsProcess Improvement: Identify administrative issues and assist in the analysis and development of improved business processes, checklists, or Standard Operating Procedures (SOPs). Assist in the development, maintenance, and/or improvements of Directorate business operations policies. RequirementsA minimum of a Bachelor's Degree in a Business, Management, or related fieldA minimum of 7+ years of relevant office management or administrative experience. In lieu of a degree, 10+ years of directly applicable experience is requiredDemonstrated interpersonal, organizational, and problem-solving skillsStrong written and oral communication skills with the ability to synthesize information and prepare clear, concise materialsHigh level of attention to detail and the ability to prioritize a dynamic workload with competing deadlinesExperience interacting professionally with staff at all levels, including senior leaders and external partnersProven ability to work independently on assigned tasks and as part of a collaborative teamAbility to analyze information and make recommendations to address the functional needs of the organizationTechnical Skills - Extensive knowledge and demonstrated skill with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Experience using and administering SharePoint sitesDemonstrated knowledge of office information technology (IT) equipment (e.g., copiers, scanners, facsimile machines, computer workstations, phones, teleconference/video teleconference equipment) with the ability to independently operate such equipment in completing administrative tasksDesired Skills:Proficiency with government systems is highly desired, including the NGA Central Electronic Routing and Tasking System (N-CERTS), and the Management and Execution Tracker (MET)Experience using Defense Travel System (DTS)Working knowledge of the Defense Civilian Intelligence Personnel System (DCIPS) and PeopleSoftBenefitsEssential Network Security (ENS) Solutions, LLC is a service-disabled veteran owned, highly regarded IT consulting and management firm. ENS consults for the Department of Defense (DoD) and Intelligence Community (IC) providing innovative solutions in the core competency area of Identity, Credential and Access Management (ICAM), Software Development, Cyber and Network Security, System Engineering, Program/Project Management, IT support, Solutions, and Services that yield enduring results. Our strong technical and management experts have been able to maintain a standard of excellence in their relationships while delivering innovative, scalable and collaborative infrastructure to our clients.Why ENS?Free Platinum-Level Medical/Dental/Vision coverage, 100% paid for by ENS401k Contribution from Day 1PTO + 11 Paid Federal HolidaysLong & Short Term Disability InsuranceGroup Term Life InsuranceTuition, Certification & Professional Development AssistanceWorkers' CompensationRelocation AssistanceCandidate AI Usage PolicyAI tools are an important part of daily work at ENS Solutions, and we are committed to their responsible and ethical use. To ensure a fair and equitable candidate evaluation based on individual skills, knowledge, and experience, candidates are not permitted to use artificial intelligence or other assistive tools during interviews, whether in person or virtual, unless explicit permission has been granted in advance.