Executive Assistant to Founder & Head of School

Position: Executive Assistant to Founder & Head of School SLOCA’s VISION OF AND FOR EMPLOYEES Highly desirable employees at SLO Classical Academy are those who are: passionate about classical education and children, committed to personal and professional growth and development, effective and loyal team players, creative thinkers, in full support of our core values and interested in the health and growth of SLO Classical Academy. POSITION PURPOSE / JOB SUMMARY The Executive Assistant to the Founder and Head of School (FHOS) is responsible for providing support by performing a wide range of administrative and support duties to facilitate the efficient operation of SLO Classical Academy and to uphold the mission and vision of the school as a valued member of the community. JOB STRUCTURE AND WORKING RELATIONSHIPS Full-Time, Year-Round, Non-Exempt Employee Status 40 hours per week, benefits, PTO Reports to the FHOS Does not encompass supervisory responsibilities EDUCATION AND EXPERIENCE Required: College degree required 2+ years of Administrative Assistant experience; experience with and/or familiarity with classical education a bonus Project management experience highly desirable Strong editing skills highly desirable Proven outstanding abilities in organization, multi-tasking, and prioritizing Excellent verbal and written communication skills Technology - highly computer literate and quick tech study required; knowledgeable with Google Suite, etc. Demonstrated diplomacy, tact, discretion, and coolness under pressure SLOCA-specific A willingness to learn about and support passionately the mission of SLO Classical Academy Committed to supporting and upholding the school’s unique makeup as non-sectarian and accessible to families and employees from various backgrounds and beliefs Clear a background check and TB screening Ability to carry out duties as described below DUTIES & RESPONSIBILITIES The essential role of the Executive Assistant is to support SLOCA by helping the FHOS. This support manifests in many diverse roles, duties, and responsibilities, which include, but are not limited to, the following: Project support: Project management/administration, including but not limited to: Organizing details Maintaining electronic documents Closing out and archiving project collateral as necessary Completing research Sending emails Scheduling appointments Special project support for FHOS as needed Identified special project support: Capital Campaign Serve as the administrative assistant to the CC staff committee, of which the FHOS is core. This will include, but not be limited to, the project management/administration as listed in the list above. This will also include some direct assistance to the Director of Development, as guided by the FHOS. Events support: Participate as an active or supporting member of teams as assigned, including but not limited to: Sitting on event committees Project management coordination Participation in event success in various ways (shopping, set-up, take-down, etc.) General Administrative support: Oversee and provide organizational support for FHOS Sort and organize physical and electronic mail Sort and organize physical and electronic documents Manage and maintain executive schedule, including scheduling travel and conferences, making/changing appointments, planning and hosting meetings, etc. Prepare agendas and record, compile, transcribe, and distribute minutes of meetings: Board meetings Finance meetings Property meetings Assist with FHOS’s correspondence to employees, parents, and other potential stakeholders Assist with scheduling, planning for, and hosting meetings Answer, screen, and direct phone calls Prepare written responses to routine inquiries Review, proofread, and format any needed correspondence to ensure accuracy and completeness. Provide communication and writing editing as required Prepare and modify documents, including correspondence, reports, drafts, memos, and emails Attend and support the FHOS at requested meetings Maintain records as related to the FHOS’s job Receive and direct visitors/appointments for the FHOS Complete general clerical tasks (copying, faxing, filing, etc.) Staff members are expected to adhere to all Administrative Directives as well as any applicable SLOCA Policies, including those specifically outlined in the Employee Manual. PHYSICAL DEMANDS Able to lift up to 20 pounds on a limited basis. Able to sit at a desk or in meetings for long periods of time and move about campuses easily. Able to work irregular hours if needed for meetings, etc. Job Type: Full-time Pay: $25.00 per hour Expected hours: 40.0 per week Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance Schedule: 8 hour shift Day shift Monday to Friday Education: Associate (Required) Experience: Project management: 1 year (Preferred) Administrative experience: 2 years (Required) Ability to Commute: San Luis Obispo, CA 93401 (Required) Work Location: In person