Project Coordinator

*About Us* Our firm provides design review, building commissioning, and facility condition assessment services to public sector clients across the U.S., with a focus on the Pacific Northwest. Based in the Seattle area, our team is 100% remote and works from locations throughout Washington. Our work ranges from week-long design review workshops to multi-month facility assessment projects and multi-year building commissioning efforts. We're a small team, so everyone contributes, communicates, and helps keep projects moving. *What We're Looking For* *This is a fully remote position; however, candidates must currently reside in Washington State.* You're someone who naturally keeps track of details across multiple projects. You rely on systems that work for you, whether that's checklists, templates, calendar reminders, or another organizational approach. You think a step or two ahead and start moving work forward without waiting to be asked. You're comfortable figuring things out on your own and know when to keep digging versus when it's time to ask for guidance. You take pride in producing high-quality, professional work and can work independently without needing constant direction. You're the kind of person people like having on their team. You're professional, dependable, and respectful in your interactions with clients, coworkers, and subconsultants. You follow through on commitments and contribute to a collaborative work environment. You're interested in the built environment, whether that's architecture, sustainable design, energy efficiency, or how buildings perform over time. You have strong writing, editing, and proofreading skills. You should be comfortable reviewing documents written by architects and engineers to catch grammatical errors, formatting inconsistencies, capitalization, and other quality issues. You don't need to understand every technical concept, but you should notice when something doesn't read clearly or consistently. AI can be a useful tool when used appropriately but it should not replace your ability to independently review and improve technical documents. Because we're a fully remote company, communication is important. You're comfortable participating in on-camera meetings with coworkers, clients, and project partners. *The Role* The primary responsibility of this position is keeping projects organized and moving forward. You'll coordinate schedules, review and send out documents, and communicate with subconsultants. No travel is required for this position. If you're interested, there are opportunities to attend industry conferences, key client meetings, and networking events. As you become familiar with our work and our clients, you'll have opportunities to take on increasing responsibility and grow into project management and beyond. *Typical responsibilities include:*

• Coordinating project schedules, meetings, and calendars
• Contacting subconsultants and coordinating teaming arrangements
• Requesting, receiving, and organizing project documents
• Compiling review workshop reports
• Proofreading proposals and technical deliverables
• Monitoring procurement websites and bid notification services for new opportunities
• Providing general project coordination and administrative support as needed

*Location & Environment* You must have a safe, dedicated workspace appropriate for full-time work from home (i.e., desk, appropriate chair, reliable high-speed internet with password-protected Wi-Fi). Smartphone required for multi-factor-authentication-type security and phone communication. Company will provide laptop. MENG Analysis uses the E-Verify system to verify the work eligibility of hired employees. Applicants must be authorized to work for any employer in the U.S.; we are unable to sponsor or take over sponsorship of an employment Visa at this time. Employee must be a full-time resident of Washington State. *Required Skills*

• Experience in the architecture, engineering, or construction industry
• Excellent organizational skills and attention to detail
• Commitment to producing high-quality work
• Ability to handle multiple concurrent projects and deadlines
• Proficiency in the following programs:
• Bluebeam
• Microsoft Word
• Microsoft Excel
• Microsoft Teams

*Preferred Skills*

• Adobe InDesign
• Experience working with public agencies
• Familiarity with K-12, municipal, or other public sector capital projects

*Work Schedule* We expect employees to be available during normal business hours, Monday through Friday, generally between 8:00 a.m. and 5:00 p.m. Pacific, when meetings and collaboration typically occur. We offer flexibility in how you structure your day outside of those commitments. If you need to shift your schedule for an appointment, a workout, or to pick up a child from school, that's usually not a problem as long as your projects are covered and you're available during core business hours. During review workshop weeks, additional hours on Thursday evenings are typically required. Those hours can generally be offset by a shorter day on Friday. This is a full-time, nonexempt position and employees are expected to work 35-40 hours per week; overtime pay is available (with prior approval) for this position.

Expected hours: 40.0 per week