Administrative Assistant III

Job Description:Title: Administrative Assistant IIILocation: Louisville, KentuckyDuration: 0-6 MonthsShift: M-F 10:00PM to 4:00AMPay Rate: $14.25/Hour to $18.04/HourResponsibilities: Provides high-level administrative support to a department head or large departmentPerforms complex and confidential administrative functionsCompletes assigned programs, projects, and administrative tasksMay supervise or provide work direction to lower-level clerical staffGreets visitors and responds to inquiriesAnswers, screens, and routes phone calls; takes messagesResolves routine problems related to departmental policies and proceduresMaintains calendars and schedules appointments independentlyReviews, prioritizes, and determines action for incoming correspondence and mailCoordinates meetings, conferences, and special eventsArranges catering, presentation materials, and equipmentPlans travel and lodging and processes expense reportsOrders office supplies and equipmentMaintains filing systems and department recordsRequests equipment repairs and coordinates with facilitiesCreates and maintains reports, charts, spreadsheets, and databasesComposes documents and updates departmental websites and recordsAssists with monitoring departmental expenditures and budget recordsResearches, analyzes, and summarizes data for reportsHandles confidential information with discretionRequirements: Requires high school diploma or equivalent and 3+ years of administrative experienceRequires strong communication, organizational, multitasking, and problem-solving skillsRequires intermediate proficiency in Microsoft Word, Excel, Access, PowerPoint, and internet toolsMust be able to perform office tasks involving typing, filing, and prolonged sitting