Bookkeeper/Business Manager

The ideal candidate is dependable, organized, and discreet. They are comfortable wearing multiple hats, take pride in clean books and a well-run office, and can hold the fort with confidence when the owner is traveling or on a job site. This is a hands-on, trusted role: you will own the books, run payroll, administer benefits, manage vendors and the office facility, and keep things moving when the owner is out of the office. ResponsibilitiesMaintain accurate and up-to-date financial records in QuickBooks Enterprise, including accounts payable and accounts receivable.Reconcile bank and credit card statements monthly.Process invoices, customer payments, vendor bills, and expense reports.Run bi-weekly payroll, including time tracking, deductions, garnishments, and reporting.Prepare regular financial reports such as profit and loss, balance sheet, and AR/AP aging.Support cash flow planning and assist ownership with the 13-week cash flow workbook.Coordinate with our external CPA for tax preparation, year-end close, and audits.Assist employees with benefit questions and onboarding regarding health, dental, vision, HSA, life, disability, and 401(k).Serve as the first point of contact for employee questions about benefits, paychecks, PTO, and HR-related matters.Manage open enrollment, new hire onboarding paperwork, and benefits changes.Maintain employee files and ensure compliance with applicable labor and HR regulations.Oversee day-to-day office operations to keep the workplace running smoothly.Manage office supplies, equipment, and vendor relationships.Coordinate building maintenance. Such as calling plumbers, electricians, HVAC, cleaning, or other trades when issues arise, and managing those vendors through to completion.Maintain service contracts, insurance certificates, and key business documents.Required QualificationsFive or more years of full-charge bookkeeping experience, including AR, AP, payroll, and reconciliations.Proficiency with QuickBooks (Enterprise preferred) and Microsoft Office, particularly Excel.Solid understanding of accounting principles and payroll regulations.Prior experience administering employee benefits and answering staff HR questions.Strong organizational and time-management skills with a high level of accuracy.Excellent written and verbal communication.Discretion and trustworthiness when handling confidential financial and employee information.Ability to work independently and lead the office in the owner's absence.Ability to pass a background check.Preferred QualificationsPrior experience as an office manager, business manager, or controller in a small business (under 50 employees).Industry experience in the trades (locksmith, security, construction, electrical, plumbing, HVAC, or similar service-contracting business).Familiarity with Service Fusion or similar field service management software.Experience working with an external CPA on year-end close and tax preparation.