Procurement Coordinator

Job TitleHGA is seeking an organized, detail-oriented individual to join the procurement team and support project procurement activities.This position will assist with requests for quotation, supplier communications, bid evaluations, procurement reporting, vendor document tracking, purchase order support, and coordination with Procurement, Engineering, Project Management, Document Control, clients, and suppliers. The position will work under the direction of the Procurement Director and is intended for an entry-level or early-career candidate who is organized, detail-oriented, dependable, and interested in developing a career in project procurement.Key Responsibilities:Assist with preparing, reviewing, and issuing Requests for QuotationConfirm inquiry packages include the appropriate specifications, data sheets, quantities, commercial requirements, and supporting documentsCoordinate supplier communications, proposal due dates, bid clarifications, and quotation follow-upAssist with preparing commercial bid tabulations and evaluationsReview supplier quotations for completeness, pricing, schedule, commercial exceptions, and compliance with inquiry requirementsSupport supplier qualification and onboarding activitiesAssist with purchase requisitions, purchase order recommendations, change orders, and related documentationMaintain procurement files, correspondence, supplier records, and supporting documentationAssist with vendor document tracking, expediting, shipment status, and delivery follow-upUpdate procurement plans, milestone reports, expediting reports, and other project tracking toolsCoordinate with Engineering, Project Management, Document Control, Accounting, clients, and suppliersIdentify and escalate procurement issues that may affect project cost, quality, or schedulePerform other related duties as assignedRequired Qualifications:High school diploma or equivalent requiredAssociate or bachelors degree in supply chain, business, construction management, or a related field preferredZero to three years of procurement, purchasing, project coordination, document control, administrative, or related experienceStrong organizational skills and attention to detailStrong written and verbal communication skillsProficiency in Microsoft Excel, Word, Outlook, and TeamsAbility to manage multiple assignments and deadlinesAbility to review detailed documents and identify missing or inconsistent informationStrong analytical and problem-solving skillsAbility to work effectively both independently and as part of a project teamProfessional communication skills when interacting with suppliers, clients, and internal project teamsWillingness to learn procurement processes, commercial terms, project requirements, and HGA proceduresExperience in procurement, purchasing, project coordination, document control, or engineering projects is preferredExperience working with ERP, procurement, document management, or similar business systems is a plusEqual Opportunity Employer/Veterans/Disabled