Administrative Assistant
Occupations:
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveOffice Clerks, GeneralOffice and Administrative Support Workers, All OtherMedical Secretaries and Administrative AssistantsExecutive Secretaries and Executive Administrative AssistantsIndustries:
Office Administrative ServicesExecutive, Legislative, and Other General Government SupportBusiness Schools and Computer and Management TrainingProfessional and Commercial Equipment and Supplies Merchant WholesalersChild Care ServicesAdministrative Support CoordinatorPRIMARY PURPOSE: To provide administrative support including preparing correspondence and reports, filing, and other general office support activities.ESSENTIAL FUNCTIONS and RESPONSIBILITIES:Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, sends and receives facsimile transmissions, etc.Provides back-up telephone support.Processes invoices and billings; maintains records.Maintains unit attendance records, library and/or manuals.Records meeting minutes.Makes travel arrangements.Maintains adequate supply inventory; orders supplies as needed.ADDITIONAL FUNCTIONS and RESPONSIBILITIES:Performs other duties as assigned.Supports the organization's quality program(s).QUALIFICATIONS:Education & Licensing:High school diploma or GED required.Experience:One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred.Skills & Knowledge:Excellent oral and written communication, including presentation skillsPC literate, including Microsoft Office productsAnalytical and interpretive skillsStrong organizational skillsGood interpersonal skillsAbility to work in a team environmentAbility to meet or exceed Performance CompetenciesWORK ENVIRONMENT:When applicable and appropriate, consideration will be given to reasonable accommodations.Mental: Clear and conceptual thinking ability; excellent judgment and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlinesPhysical: Computer keyboarding, travel as requiredAuditory/Visual: Hearing, vision and talkingThe statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.