Assistant Director of Admissions

Assistant Director of AdmissionsPosition - Assistant Director of AdmissionsDepartment - Admissions - Reports to - Director of AdmissionsTravel Required? - No - FLSA Status/Appointment Type - Exempt Full-time 12-monthCampus-provided Housing? - No - School-provided cell phone? - NoRemote or on-campus presence? - On campus or Hybrid available (min 3 days/week on campus)Collaborative Responsibilities - Works collaboratively with the Dean of Student Life and Dean of Teaching and Learning, the U.S. National Committee, UWC International, national committees worldwide, Global Selection Programme.Primary Position ObjectivesThe UWC-USA program - a two-year experience that integrates our Academic, Co-curricular, and Residential curricula - prepares students to serve as catalysts for greater unity, peace and sustainability in the world. We support students in the practice of our mission during their two years on campus and challenge them to live our mission for a lifetime. The Admissions office at UWC-USA plays a critical role in the institution. The office selects students who coalesce into a diverse, talented group that, at its very best, brings excellence and vibrancy to the classroom and community. Admissions in UWC is a unique enterprise, as students do not apply directly to the school, but rather through national selection committees in ~155 countries, or through a Global Selection Program. The admissions office at UWC-USA also supports the U.S. national committee, which selects more than 60 U.S. Davis Scholars each year to attend UWC-USA and the other 17 UWCs around the world. As a result, the admissions office must be well-versed in a range of skills, from creative marketing and targeted communications, to enrollment management and deep international and intercultural understanding.The Assistant Director of Admissions supports the Director of Admissions in a variety of key areas. This is a demanding, fast-paced role, with a high volume of paperwork, multiple requests from different constituents, and many critical deadlines that must be met on time. The role also requires serving as liaison between the school and the U.S. Government through the Student Exchange and Visitor Information System as a Designated School Official; the role is quite often the first point of contact for students, applicants, parents, national committees, with UWC-USA. This role also directly works with students, in support of their applications to UWC-USA, I-20 visa issues or questions. Another primary objective is to support the school's efforts to select a robust cohort of students with the US Selection Committee and requires significant attention to the organization of thousands of external documents electronically.Position ResponsibilitiesKey ResponsibilitiesUnder the leadership of the Director of Admissions:Develop and maintain relationships with UWC national committees, Admissions Directors at other UWCs, and the International OfficeCoordinate recruitment of students in the US, especially among students from underrepresented areasCreate recruitment and outreach plansDevelop admissions partnershipsIndividual student and family follow-upCoordinate admissions marketing efforts, in collaboration with Advancement teamMaintain an active social media presence geared toward recruitment on identified platforms (weekly or more)Coordinate organic student-created content on social mediaContribute to the creation of recruitment materialsIdentify markets for fee-paying familiesSuggest strategies to identify and attract fee-paying familiesSupport with Global Selection Program selection processReview applications and participate in online GSP interviews (usually on Sundays, 4-5 times a year)Oversee and manage admissions office dataSupport overall admission of students nominated by UWC national committeesReview applications from NCsCollaborate with Dean of Student Life and Dean of Teaching and Learning to ensure that all nominated students are a good fit for UWC-USASupport the individual onboarding process related to fees and financial aid for individual studentsManage CRM (FinalSite) for selection and data collection, requiring collaboration with the US selection committeeSupport reporting for students on specifically identified scholarship programsCoordinate and create onboarding/offboarding program for UWC-USA students on scholarshipLiaise with the UWC International Office on scholarship reportingLiaise with UWC-USA Advancement team on scholarship reportingServe as one of the school's Designated School Officials (DSO) through the Student Exchange and Visitor Information System (SEVIS) program, under the US Department of Homeland Security, creating I-20 visas for incoming students as well as for current students who have lost their documents.Leadership: All UWC-USA employees are expected to provide varying levels of leadership in order to support the UWC mission. Examples include but are not limited to:Actively participating and contributing to committee or task force assignments, providing leadership in campus-wide events or initiatives, strategic planning efforts, in the experiential education program, the dormitories, dining hall, and/or in physical plant initiatives.Initiating strategic discussions and sharing thoughtful and innovative ideas with your co-workers for carrying out the UWC mission and successfully completing day to day work assignments.Demonstrating a growth mindset by believing and acknowledging that intelligence, skills, learning and creativity can all grow with time and experience.In all interactions, upholding the UWC mission and values, and creating an environment that promotes and values diversity, equity and inclusion.Essential SkillsRequired Qualifications - Ability to produce high-quality work, meet critical deadlines, and pay attention to details Ability to work collaboratively with students, parents, teachers, and administrative staff High degree of international and intercultural fluency Excellent interpersonal and communication skills - in person, and particularly via phone/zoom Excellent organizational and time management skills Ability to multi-task Ability and willingness to work outside of routine working hours, particularly during US National Committee meeting times (reading weekend, finalist weekend) and to accommodate national selection committees in ~155 countries Ability to use good judgment in the establishing priorities and assessing and navigating difficult situations Ability to work with frequent interruptions Ability to work on own initiative High degree of accuracy, discretion and confidentiality is essential Flexible and adaptable Advanced proficiency in Google Workspace, including Google Docs, Sheets, and Forms, as well as Student Information Systems and any other admissions programs. Valid passport and the ability to travel (1-2x per year maximum)Desired Qualifications - Familiarity with SEVIS Experience with marketingWorking ConditionsWork is normally performed in a typical interior/office work environment. Requires sitting for long periods of time. None or very limited physical effort required. None or very limited exposure to physical risk.This position description is intended to indicate the kinds of tasks and levels of work difficulty required of the position, and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign and direct the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or similar level of difficulty.