Contracted Services & Fleet Coordinator / Office & Admin Specialist Sr

Working Title: Contracted Services & Fleet Coordinator Job Class: Office and Administrative Specialist, Senior Agency: Public Safety Dept Job ID : 93904 Location : Duluth Telework Eligible : No Full/Part Time : Part-Time Regular/Temporary : Unlimited Who May Apply : Open to all qualified job seekers and DPS employees eligible to bid (permanent classified employees in the same job and classification). Eligible bidders should apply through self-service AND confirm their interest bid by emailing megan.lund@state.mn.us by 11:59 PM 05/06/2026. Date Posted : 04/30/2026 Closing Date : 05/06/2026 Hiring Agency/Seniority Unit : Public Safety Dept / Public Safety-AFSCME Division/Unit : Duluth District 2700 / Duluth D 2700 Clerical Work Shift/Work Hours : Day Shift / 10:00 AM - 4:30 PM Days of Work : Monday - Friday Travel Required : No Salary Range: $22.23 - $30.09 / hourly Classified Status : Classified Bargaining Unit/Union : 206 - Clerical/AFSCME Work Area : 1131 Mesaba Ave, Duluth, MN 55811 FLSA Status : Nonexempt Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. This position provides advanced administrative and operational coordination for the Minnesota State Patrol District Office by independently managing contracted escort service requests, administering district procurement and supply activities, and maintaining records in compliance with applicable policies and data privacy laws. The incumbent exercises independent judgment in coordinating vendor scheduling, processing data and case file requests, and ensuring the accuracy, timeliness, and integrity of electronic and physical records. Serving as a key point of contact for internal and external stakeholders, the position supports efficient district operations through scheduling, document processing, transcription, and customer service functions, while also compiling and maintaining fleet data within the statewide M5 system to support cost tracking, equipment monitoring, and preventative maintenance efforts. The Department of Public Safety is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify. Minimum Qualifications Ability to read source documents and enter data in specific databases or tracking systems; Accurately input, verify, and edit electronic data Ability to prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors Skill in customer service sufficient to Provide prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence Skill in document and records management sufficient to maintain electronic or paper files for efficient organization and retrieval of information Ability to fluently communicate, read, understand, and respond to a variety of communications, such as customers' questions, product catalogs, requisitions, purchase orders, detailed instructions and procedures, inventory records, and distribution lists Ability to calculate and verify totals on reports, forms, requisitions, or bills, using a calculator, computer, and/or other tools Ability to explain laws, rules, regulations, standards, policies, and procedures to clients, coworkers, and customers Preferred Qualifications Ability to work cooperatively with individuals from diverse backgrounds and underserved communities Experience with data privacy rules, policies and procedures in order to comply with DPS, MSP and BCA rules and regulations, as well as federal and state laws regarding confidentiality of data Experience with SWIFT Procurement System and statewide accounting procedures Experience with asset management, working with vendors, and invoicing inventories Legal and/or technical terminology related to law enforcement and court proceedings. Skill in word processing (Microsoft Word) spreadsheet (Microsoft Excel), and email (Microsoft Outlook) and entering data into legal databases Physical Requirements Requires occasionally moving and transporting such articles as file boxes and heavy hand tools or heavier materials with help from others, and moving and transporting light objects frequently. Even though the weights being moved and transported may be a negligible amount, a job in this category may require position self to move to a significant degree or may involve maintaining a stationary position for extended periods. Additional Requirements This position requires successful completion of the following It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, includes the following components: 1) criminal history 2) reference check 3) fingerprinting (MNJIS/REAL) 4) SEMA4 records, personnel file and employment records (current and former state employees only) The Department of Public Safety is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify. AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.