Administrative Support Specialist

Administrative Support Specialist At AeroFlow Technologies, we specialize in creating complex tube and duct assemblies using high-performance materials capable of withstanding extreme pressure, temperature, and chemical interactions. You can even find our products aboard NASA's Space Launch System and in the F-15 and F-35 fighter jets. That's the level of quality and innovation you'll be part of when you join our team. The Administrative Support Specialist plays a critical role in ensuring the smooth and efficient operation of our manufacturing facility's administrative functions. This position is responsible for managing a variety of clerical and organizational tasks that support production teams, management, and other departments. The successful candidate will coordinate communication, maintain accurate records, and assist in the preparation of reports and documentation essential to manufacturing processes. By providing reliable administrative support, this role helps to optimize workflow, reduce operational bottlenecks, and enhance overall productivity. Ultimately, the Administrative Support Specialist contributes to maintaining a well-organized, compliant, and responsive manufacturing environment. So, what will you be doing as an Administrative Support Specialist? Manage inbound calls, route inquiries, and maintain a professional front-desk presence Greet visitors, coordinate meeting room logistics, and handle mail sorting/distribution Prepare, review, and file shipping documents, including bills of lading, packing lists, and export forms Enter shipping data into ERP system and track logistics metrics for weekly reports Maintain office supply inventory, negotiate with vendors, and submit purchase requisitions Assist in onboarding: collect new-hire paperwork, set up benefits enrollment, and schedule orientation sessions Route invoices, expense reports, and purchase orders to Cookeville accounting; follow up on approvals and discrepancies Coordinate with IT for hardware provisions, software installations, user account setups, and front-line troubleshooting Implement and maintain standard operating procedures for administrative tasks Plan and execute on-site events, training sessions, and safety meetings, liaising with HR and facilities teams To be successful in this role, you'll need: High school diploma or equivalent 2+ years of administrative or office coordination experience, preferably in manufacturing, logistics, or distribution Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning ERP systems Excellent organizational skills, attention to detail, and ability to prioritize competing tasks Strong written and verbal communication skills, with a customer-focused mindset Proven ability to work independently and as part of a cross-functional team Preferred: Associate's degree in Business Administration, Office Management, or related field Experience with shipping software (e.g., UPS WorldShip, FedEx Ship Manager) Familiarity with HRIS and basic accounting processes Exposure to lean manufacturing or Six Sigma methodologies Basic understanding of IT hardware/software lifecycles and ticketing systems Reasons You'll Love It Here We offer a full suite of employee benefits such as medical, dental, and vision insurance; as well as paid vacation, paid personal time, and various opportunities to give back to your local community. We also strongly encourage and provide opportunities for learning and professional development. Our Learning & Development team has put together in-house training on subjects like front-line supervisor essentials, how to manage conflict in the workplace, and many others. What to Do Next Now that you've had a chance to learn more about us, what are you waiting for! Apply today and allow us the opportunity to learn more about you and the value you can bring to our team. Once you apply, be sure to create and sign up for job alerts, so you can be the first to know when new opportunities become available. Our Commitment to You We're proud of the fact that we are strongly rooted in being an inclusive, people-focused organization. Our company culture reflects values like integrity, ownership, and authenticity. We take these to heart, and if you do as well, you'll fit right in. AeroFlow Technologies is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Leggett & Platt Inc. will take the steps to assure that people with disabilities are provided reasonable accommodations. Equal Employment Opportunity/Affirmative Action/Veteran/Disability Employer For specific regional privacy notices please refer to our Privacy Policy.