Purchasing Specialist

OVERVIEW: The Purchasing Specialist will play a crucial role in managing purchasing activities, ensuring efficiency in procurement processes and vendor relationships. RESPONSIBILITIES: Collaborate with the Director – Facilities and Purchasing to source materials, supplies, and equipment that meet organizational needs. Request and analyze quotes from vendors, comparing pricing and evaluating supplier options. Prepare and execute purchase orders in compliance with company policies and procedures. Monitor order progress, including delivery schedules and addressing backorders to avoid disruptions. Maintain accurate vendor records and ensure proper documentation of purchasing activities. Coordinate with sites to ensure that inventory stock levels remain sufficient to meet demand. Identify opportunities for cost savings and participate in supplier performance evaluations to improve procurement efficiency. Verify pricing, quantities, and delivery dates for accuracy. Track open purchase orders and follow up with vendors on confirmations and delays. Maintain purchasing records, vendor files, and documentation. Assist with vendor communications as needed. Assist with receiving documentation and resolving invoice or delivery discrepancies Generate basic purchasing and inventory reports. Perform other duties as assigned by supervisor. QUALIFICATIONS: Associate’s or Bachelor’s degree in Business, Supply Chain, or related field preferred (or equivalent experience). Proven experience in purchasing functions. Familiarity with creating and managing purchase orders while adhering to company standards. Strong understanding of vendor management and purchasing activities. Proficiency in working within a purchasing department and coordinating procurement processes. Ability to analyze pricing, evaluate supplier options, and support cost-saving initiatives. Excellent organizational and communication skills to collaborate effectively with teams. Detail-oriented approach to maintaining documentation and tracking inventory levels. Basic understanding of purchasing or supply chain concepts preferred Strong attention to detail and organizational skills Proficiency in Microsoft Office, particularly Excel Ability to manage multiple tasks and meet deadlines Strong communication skills and willingness to learn PHYSICAL REQUIREMENTS: Prolonged periods of standing and walking. Frequently required to sit, reach with hands and arms, and stoop, kneel, crouch, or crawl. Must be able to lift and/or move 25 pounds.