Conflicts & New Business Intake Analyst (Philadelphia)

The Conflicts & New Business Intake Analyst plays a critical role in supporting the firm's risk management and client onboarding functions. This position is responsible for conducting conflict of interest searches, analyzing results, and facilitating the opening of new client matters in accordance with firm policies and professional responsibility obligations. The Analyst works closely with attorneys, administrative teams, and firm leadership to ensure timely and accurate intake and conflicts clearance. This position will reside in our Philadelphia Office.Key ResponsibilitiesConflicts AnalysisPerform comprehensive conflicts searches for new clients, matters, and lateral hires using the firm's conflicts databaseAnalyze search results to identify potential conflicts of interest, including direct and positional conflictsResearch corporate affiliations, subsidiaries, and related parties to ensure accurate analysisEscalate potential conflicts to the General Counsel as appropriateAssist with drafting conflict waivers and engagement disclosuresNew Business Intake / Matter OpeningReview and process new client and matter intake requests for completeness and accuracyOpen new matters in the firm's financial/practice management system upon conflicts clearanceEnsure proper documentation is obtained, including engagement letters, fee arrangements, and required approvalsMaintain accurate client and matter data within firm systemsCommunication & CollaborationCommunicate with attorneys and staff to gather necessary information and clarify intake detailsProvide guidance to attorneys on intake procedures and required informationCoordinate with accounting, and administrative teams to ensure smooth matter setupQualificationsBachelor's degree required; legal or paralegal background preferred2–5 years of experience in a law firm conflicts, intake, or risk management roleExperience with conflicts database systems (Intapp) preferredStrong analytical and critical thinking skillsExcellent attention to detail and organizational abilitiesAbility to manage multiple priorities in a fast-paced environmentStrong written and verbal communication skillsProficiency in Microsoft Office (Outlook, Excel, Word)Key CompetenciesSound judgment and issue-spotting abilityAbility to handle sensitive and confidential information with discretionStrong client service mindset (internal and external)Team-oriented with the ability to work independently