Waste Invoice Auditor & Billing Specialist

Waste Invoice Auditor & Billing SpecialistOnsite | Full-Time | Geneva, ILDiversified Waste Solutions (DWS)About UsDiversified Waste Solutions is a Geneva-based consulting firm serving multifamily and commercial clients nationwide. We help businesses improve operational efficiency and financial performance by bringing accuracy, transparency, and accountability to an industry that is often inconsistent and difficult to navigate.We partner with businesses across a variety of industries to streamline waste operations, verify vendor billing, ensure contract compliance, and deliver reliable financial reporting. We are seeking a highly detail-oriented Waste Invoice Auditor & Billing Specialist to manage the full lifecycle of waste-related billing for our clients. This role plays a key part in ensuring invoice accuracy, identifying cost discrepancies, auditing vendor bills, and maintaining financial integrity across accounts. You will review & analyze monthly waste invoices, compare charges against contracts, prepare client billing, identify errors or credits, and ensure all financial data remains aligned with client agreements.This position is fully onsite at our Geneva, IL office. This is not a remote or hybrid eligible role. What You’ll DoYou will take ownership of both the auditing and billing processes, ensuring accurate vendor charges, compliance, high-quality financial documentation, and timely monthly deliverables.Key ResponsibilitiesInvoice Auditing & AnalysisReview monthly vendor invoices line-by-line for accuracyCompare charges against contracted pricing, service levels, and termsInvestigate discrepancies, unusual changes, and incomplete informationIdentify overcharges, duplicate fees, incorrect rates, or billing errorsBilling Preparation & Financial AccuracyPrepare monthly client billing packets with precise calculationsApply contract terms, pricing structures, escalators, and site allocationsPerform routine accounting/math tasks (percentages, proration, multi-site splits)Ensure all data aligns with service agreements and documented ratesDocumentation & Resolution TrackingLog discrepancies and follow up with vendors to secure credits/correctionsClearly document all findings, adjustments, and audit decisionsMaintain organized records of invoices, audit notes, credit activity, and billing filesCross-Functional CoordinationCollaborate with Account Portfolio Mangers on findings, trends, and recurring issuesCommunicate professionally with vendors and internal teamsSupport CRM and financial system updates to ensure accurate service and billing dataWhat We’re Looking ForWe’re looking for someone who is comfortable with numbers, follows structured processes, and enjoys reviewing documents for accuracy. Waste industry experience is not required—we will train you—but attention to detail, reliability, and a willingness to learn are essential.Skills & AttributesExceptional attention to detail and accuracyStrong comfort with numbers and spreadsheetsHighly organized and process-drivenAble to read and compare invoices, rate sheets, and service descriptionsClear, professional written communicationCurious, investigative mindset when something doesn't look rightWorks independently while keeping the team informedConsistent, reliable, and able to manage records across multiple accountsPreferred Experience2+ years in billing, auditing, AR/AP, utilities, logistics, financial operations, or similar fieldsProficiency in Excel (sorting, filters, basic formulas, lookups)Experience reviewing multi-page invoices or service-based billingCRM experience (Salesforce is a plus, but not required)Compensation & BenefitsWe offer competitive compensation based on your experience and the value you bring to the team.Pay Range: The hourly pay range for this role starts $25-$35 with the final rate determined by experience and qualifications.Benefits include:401(k) with company matchHealth, dental, and vision insuranceLife and disability coveragePaid time offEmployee assistance programFlexible Monday–Friday schedule (7:00 AM–6:00 PM)Why Join DWS?You’ll be part of a collaborative and growing team that values accuracy, accountability, and reliability. Your work directly supports our clients’ financial outcomes and contributes to the high-quality service DWS is known for. This role offers a chance to develop specialized expertise, build a stable and meaningful career, and join a company that rewards consistency and results.