Accounts Payable Specialist - 25/26 SY

DEFINITION: The Accounts Payable Specialist is responsible for accurately processing, monitoring, and maintaining all accounts payable transactions for the school district. This role ensures timely payments to vendors, maintains accurate financial records, and supports compliance with district policies and state/federal regulations.Essential Functions(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class).TasksProcesses invoices, purchase orders, and payment requests in a timely and accurate mannerVerifies fund codes and vendor informationInterprets and applies State rules and regulations regarding accounts payableSubmits purchase order data into system to generate warrants and reports for voucher processingFinalizes data from payment processing submissionVerifies payment amounts against reports; sorts, copies, and maintains records of all processed orders, invoices, and paymentsProcesses EFT, Prepaid Card payments, Travel ClaimsMaintains District Credit and Gas CardsResponds to inquiries from vendors and staff regarding payment status, invoice issues, and policiesMonitors special accountsMaintains filing system for all accounts payable documentation (digital and/or hard copy)Maintains files and documentation in accordance with retention policiesOperates and monitors the reception desk as neededAssists with year-end closing, preparation of 1099 forms and audit documentationCollaborates with purchasing and department staff to ensure smooth financial operationsMaintains confidentiality of financial information and sensitive dataPerforms other duties as assignedKnowledge, Skills And Other CharacteristicsKnowledge of District policies and proceduresKnowledge of Uniform System of Financial Records (USFR) for Arizona School DistrictsKnowledge of Federal and State StatutesKnowledge of accounts payable processes and best practicesProficient in Microsoft Office (Excel, Word, Outlook); experience with accounting software (e.g., Infinite Visions, or similar systems) preferredSkill in attention to detail, strong organizational and time management skillsSkill in identifying and resolving accounting issuesSkill in following oral and written instructionsSkill in establishing and maintaining effective working relationshipsAbility to prioritize and manage multiple tasks in a deadline-driven environmentAbility to maintain a high level of accuracy and confidentialityPHYSICAL REQUIREMENTS: Work is performed in an indoor environment. Work requires frequent sitting, repetitive motion, vision to monitor, and may require some lifting.QualificationsHigh School Diploma or equivalent.Four (4) years of financial record keeping experience, or equivalent combination of training and experience.Additional certifications may also be required as specified by the District.Depending on the needs of the District, some incumbents in this class must be able to demonstrate fluency in both Spanish and English as a condition of employment.Salary Grade: J Hourly Pay: $20.65 Hours per Day: 8 Days: 260Application ProcedureApply online