Event & Facilities Assistant

The Conference and Event Center Team at Champlain College is seeking an Event & Facilities Coordinator. This role will be the lead staff member for booking & monitoring internal campus events, as well as setting of facilities for all events. Duties of this integral teammate will include managing and setting the furnishings for meetings and events including tables, chairs, flooring, and staging, providing directional signage, and hiring and managing a team of students to assist with room set-ups. In this position, and once fully trained in facility set-ups, this role will coordinate internal campus events. Events such as conferences, meetings, and celebrations will be within the purview of this position. As a member of the Event Center Team, this position will also represent the college in assisting with external clients and events.Key ResponsibilitiesBe the lead for event set-up and coordinate assistance with a team of students. Oversee events on-site, and collaborate with the Event Center team and partners on logistics. Night and weekend hours are occasionally necessary and flexibility is required. Must be able to work independently, as a team, and as a leader. This position requires strong customer service, as well as a person who is detail-oriented, organized and has good written and verbal communication skills.Event set up and tear down, including laying down carpet tiles, arranging tables and chairs, and setting staging and other event furnishings. Requires physical labor and the ability to lift up to 40 pounds.Hiring and managing a student crew of 8+ to assist with room set up and tear down. - Requires organization, good communication, leadership, and team-building skills with a college-aged population.Large format printing. - Requires some experience or learning with printing and pdfs.Customer Service for event guests (internal and external). Requires good communication and professional customer service skills.Event furniture and supply inventory. - Requires knowledge of Excel and Google Sheets, Word and Google Docs.Scheduling in the Event Management System software. - Requires the ability to learn a software program.Utilizing Social Tables, a room diagram software program. - Requires the ability to learn a software program.Be onsite to oversee the event, from set-up to finish including tear down, providing customer service, and acting liaison with catering and other campus services.Job RequirementsOutstanding organizational skills.Diligence and attention to detail.Exceptional interpersonal skills and a friendly demeanor.Excellent written and verbal communication.Physical stamina and high energy levels.Ability to reprioritize based on changing schedules and needsGood problem-solving skills.Ability to perform under stress.Additional InformationThe successful completion of a criminal background check is required as a condition of employment.Champlain College does not discriminate on the basis of race, creed, color, national origin, place of birth, ancestry, religion, age, sexual orientation, sex, gender identity, veteran or military service status, HIV -positive status, qualified disability, or on the basis of any other status protected by law, and does not discriminate in the administration of its education and admission policies, scholarship and loan programs, employment practices or co-curricular and other College-administered programs. Champlain College will make reasonable accommodations for otherwise qualified students, applicants for admission or employment, or employees. Please contact the People Center at 802.651.5800 with questions concerning the hiring process or future employment at Champlain College, or if auxiliary aids or services are needed to apply for employment at Champlain College.Champlain College is committed to fostering an inclusive and diverse community. Recognizing that diversity is both a reflection of our world and a source of rich education, Champlain strives to be diverse and inclusive in ways that reflect the world in which we live and work. All members of the Champlain community are valued as individuals.To apply, visit http://champlain.interviewexchange.com/jobofferdetails.jsp?JOBID=181468Copyright ©2024 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agencyjeid-9063cf1154d6ec4db10b1a26033555a1