Administrative Assistant – TechPlace

TechPlace is Maine’s premier technology incubator … and an exciting place to work! It was formed by the Midcoast Regional Redevelopment Authority (MRRA) at Brunswick Landing to assist startup and early-stage companies in the industries of Aviation/Aerospace, BioTechnology & Life Sciences, Clean Technology/Renewable Energy, Composites/Advanced Materials, Manufacturing, and IT &Cybersecurity. The 95,000 SF TechPlace facility, a former maintenance facility for the P-3 Orion aircraft at the former Brunswick Naval Air Station, provides support for companies throughindividual and shared office and industrial space, shared prototype shop spaces, and connections tobusiness resources at the local, state, and federal levels. Currently, TechPlace is home to nearly 40 startup companies representing all five of our target industries. Position Summary – Administrative Assistant The MRRA is seeking to hire a full-time administrative assistant for TechPlace. This position provides support to the TechPlace Director to assist in managing the facility and cultivating an environment to successfully aid in the growth of startup and early-stage companies. Most of the work is performed in an office environment, with some work requiring entering an industrial space. The Administrative Assistant must enjoy working with a team that is mission-driven, results-driven and project oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, keen attention to detail, strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Administrative Assistant must have the ability to work independently on projects and be able to work gracefully under pressure at times to handle a wide variety of activities and personalities. Duties and Responsibilities The Administrative Assistant will be responsible for the following:  Front office duties – answering the phone, taking messages, greeting visitors, assisting members, sorting mail, and other clerical duties.  Researches, prices, obtains quotes (when necessary) and purchases office supplies and furnishings.  Prepare new member welcome packets  Prepare and record Use Agreements, conference room rentals, inventories, keys/key fobs Creates and modifies documents using Microsoft Office Word, Excel, and Power Point software  Maintain and update multiple databases and distribution lists (TechPlace companies, lease- agreements, insurance certificates, key and fob distribution, member photocopy use, member composites facility equipment usage, etc.)  Maintain a hard copy and electronic filing system  Maintain and arrange for repair/upkeep of office equipment, vending machines, kitchen appliances  Maintain clean, uncluttered and tidy work and common area environments to include conference rooms, coffee nook, break room, and lobby  Coordinate PR and communications for TechPlace and its members  Plan various sized events for TechPlace (Lunch & Learn programs, member gatherings and seasonal celebrations, etc.)  Attend to member needs and concerns regarding TechPlace and available resources  Schedule and coordinate venue contracts for events on Brunswick Landing that utilize MRRA-owned properties and parking areas; work includes working directly with event organizers, MRRA and/or Navy personnel, local officials and recreation center contacts.This is NOT the planning of events.,  Define innovative ways to market TechPlace, its shared shops, and its members.  Greet visitors in a professional and friendly manner  Collaborate with partner agencies and organizations  Research and identify possible funding opportunities  Develop and implement sponsor opportunities to support TechPlace  Other duties as needed and assigned Job Type: Full-time Pay: $18.50 - $21.85 per hour Benefits: 401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Professional development assistance Tuition reimbursement Vision insurance Schedule: 8 hour shift Day shift Monday to Friday Experience: Customer service: 1 year (Preferred) Ability to Commute: Brunswick, ME 04011 (Required) Work Location: In person