Office Administrator

Overview: Salary Range $20.00 - $22.00 Hourly Position Type Full Time Category Manufacturing

DescriptionPOSITION SUMMARY: The Office Administrator is responsible for supporting day-to-day office operations while providing administrative assistance to Human Resources and other departments. This role serves as a central point of coordination for office functions including front desk support, purchasing, invoicing, and general administrative processes. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Serve as the primary point of contact for the front office, including answering and directing phone calls, greeting visitors, and handling general inquiries Manage incoming and outgoing mail, packages, and deliveries Maintain office supply inventory and coordinate ordering to ensure adequate stock levels Support purchasing activities, including creating purchase requests, tracking orders, and assisting with vendor coordination. Assist with basic invoicing support, including tracking, coding, and routing invoices for approval Support general office operations, including document preparation, scanning, filing, and record management Manage safety training records and organize monthly safety trainings, including scheduling, tracking completion, and maintaining documentation Human Resources Administrative Support: Assist with onboarding processes, including new hire paperwork, orientation setup, and system entry Support benefits administration tasks such as enrollment follow-ups and document collection Prepare and distribute HR documents including letters, notices, and internal communications. Support timekeeping and attendance tracking (follow-up on missing punches, documentation, basic reportingMaintain and track ID4.0 training, and progression records, ensuring documentation is accurate, up to date, and audit-readyMaintain confidentiality of employee information and HR records QualificationsQUALIFICATIONS:1–2 years of administrative experience required; HR support experience preferred Strong organizational skills and attention to detail Ability to handle sensitive and confidential information Proficiency in Microsoft Office (Excel, Word, Outlook); HRIS experience (e.g., Paycom) is a plus Excellent analytical, problem-solving & communication skills Approachable and adaptable Must have working-level knowledge of the English language, including reading, writing, and speaking English Ability to maintain confidentiality Able to work independently and in a team environment, as well as with cross-functional groups