Executive Assistant

Executive AssistantWe are looking for an organized and proactive executive assistant to provide high-level support to senior leadership in Ontario, California. This long-term contract position is best suited for someone who can manage shifting priorities, maintain smooth daily operations, and contribute effectively within a close-knit office environment. In addition to executive support, this role includes light office coordination tasks that help keep the workplace running efficiently.Responsibilities:Manage complex executive calendars, coordinate appointments, and ensure leadership schedules are organized and up to date.Arrange domestic and international travel, including itineraries, transportation, lodging, and any related scheduling details.Prepare and reconcile expense reports while maintaining accurate records and timely submissions.Support executive meetings by organizing logistics, confirming attendance, and helping materials are ready in advance.Serve as a dependable point of coordination for day-to-day executive operations in a small team setting.Handle incoming mail distribution and assist with general administrative tasks that support office workflow.Monitor and replenish shared office supplies such as coffee and other breakroom essentials.Help maintain a welcoming and orderly office environment, including light coordination tasks such as caring for office plants.Work onsite initially and adapt to a hybrid schedule if business needs allow after the first month.