Executive Administrative Assistant

Executive Administrative Assistant / Senior Administrative AssistantSalt Lake City, UT (In-Office)Do you enjoy being the person who keeps senior leaders focused, prepared, and effective?Do you get excited about organizing complex schedules and making high-stakes meetings run seamlessly?Do you love distilling dense information into clear, actionable insights?Do you take pride in being trusted with sensitive information and delivering with precision?Mesa Systems is looking for an Executive Administrative Assistant / Senior Administrative Assistant to join our Executive Office team and help drive clarity, coordination, and execution at the highest levels of the organization.About Mesa SystemsMesa Systems is a growth-focused organization dedicated to delivering operational excellence and innovative solutions to its clients. With a strong reputation for reliability and performance, the company partners with organizations that demand precision, responsiveness, and high standards.The team operates with a hands-on, collaborative mindset where individuals are empowered to take ownership and make meaningful contributions. Leadership is accessible, decisions move quickly, and the environment rewards initiative and accountability. This is an exciting time to join Mesa Systems as the company continues to scale and refine its operations—offering the opportunity to work closely with executives and directly influence business outcomes.Role and ResponsibilitiesIn this role, you serve as a strategic partner to executive leadership, ensuring their time, priorities, and communications are managed with intention and efficiency. You will operate at the center of the organization—connecting teams, aligning schedules, and enabling leaders to focus on high-impact decisions.You will be responsible for managing competing priorities in a fast-moving environment while maintaining exceptional attention to detail and professionalism.Key Areas Of Focus IncludeManaging complex calendars, coordinating meetings, and arranging detailed travel logisticsActing as a liaison between executives and internal/external stakeholdersPreparing high-quality reports, presentations, and executive communicationsReviewing board books and summarizing key insights, risks, and action items manually (without the use of AI tools)Supporting operational and administrative processes that improve efficiency across the executive officeYour work directly impacts how effectively leadership operates and how clearly information flows throughout the organization.Day in the LifeYou arrive at the Salt Lake City office around 7:45 AM, grab a coffee, and start your day by reviewing your executive’s calendar. You notice a scheduling conflict between a leadership sync and a client call, so you quickly coordinate with stakeholders to adjust timing while ensuring no priorities are compromised.By 9:00 AM, you might be sitting in on a weekly executive meeting with leaders in Operations and Finance, capturing key decisions and noting follow-ups. Later, you spend focused time reviewing a board book—carefully reading through financial updates and strategic initiatives, summarizing key risks, trends, and action items into a concise briefing for your executive. This work is done thoughtfully and independently, without reliance on AI tools, ensuring accuracy and judgment.As needed, you will coordinate travel for an upcoming leadership offsite, aligning flight schedules, accommodations, and meeting logistics.In the afternoon, you prepare a polished presentation for an executive review, ensuring messaging is clear and aligned. You field a few incoming requests, prioritize them effectively, and communicate updates to stakeholders. Before wrapping up, you confirm the next day’s schedule, ensuring your executive is fully prepared and nothing falls through the cracks.Each day brings variety, but your role remains constant: bringing order, clarity, and momentum to the executive team.Who You AreYou are a highly organized and proactive professional who thrives in a role where discretion, precision, and judgment are essential. You anticipate needs before they arise and take pride in enabling others to perform at their best.5+ years of experience supporting senior leaders or executives in an administrative capacityStrong proficiency with tools such as Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)Proven ability to manage complex schedules and prioritize competing demandsExceptional written and verbal communication skills, including summarizing complex materials clearlyHigh level of integrity and ability to handle confidential information with discretionNice to have: experience supporting board-level activities or executive leadership teams in fast-paced environments.We OfferYou’ll play a critical role in supporting executive leadership while gaining exposure to high-level decision-making and business strategy.A visible, high-impact role within the executive teamA collaborative, in-office environment with direct access to leadershipComprehensive health and wellness benefitsPaid time off and holidaysA culture that values accountability, initiative, and teamwork