Senior Administrative Assistant (Temporary, Foot-in-Door)

Pay: $28.85 - $36.06/hour (based on experience) + Accrued Paid Leave during the temporary periodOverview: Our client, a nonprofit in Cherry Creek, is seeking a temporary, strong foot-in-door Executive Administrative Assistant. The Executive Administrative Assistant will support the Executive Assistant team that supports the President & CEO and other department heads as needed. This role has potential to transition into an Executive Assistant position directly supporting the President & CEO. Key Responsibilities include providing high-level administrative and operational support, coordinating complex scheduling, travel, meetings, and logistics for internal and external stakeholder, supporting organizational communications, events, and executive level projects, and serving as a proactive partner in managing priorities in a fast-paced and high-demand environment.Schedule:Monday - Friday, 9:00 am - 6:00 pm (1-hour unpaid meal break)Option for remote work on FridayAssignment Length: 3-4 months with the potential to extend or be offered permanent employment Job Duties:Manage a high-volume, complex calendar with competing priorities, including scheduling executive meetings, preparing materials, and ensuring timely follow-upCoordinate travel arrangements and itineraries for the President & CEO, consultants, visitors, and VIPs, including bookings, travel materials, and expense trackingSupport planning and execution of the annual fundraising events and Board of Directors meetings, including logistics, volunteer coordination, RSVPs, presentations, speaker communications, and A/V and Zoom supportPrepare correspondence, presentations, Board binders, conference packets, meeting materials, and mailings for executive meetings and eventsMaintain organized physical and digital filing systems, shared drives, confidential records, and document retention processesProcess expense reports and monthly credit card reconciliations, including coding and reconciling receipts and purchasesProvide administrative support for Human Resources functions, including onboarding, personnel records, trainings, compliance documentation, benefits support, PTO tracking, and HR systems maintenanceProvide back-up support for executive schedules and assist the Executive Assistant team with shifting priorities and operational needsCoordinate office operations, internal meetings, staff trainings, team-building activities, executive gift management, and other employee engagement initiativesMaintain operational templates, departmental resources, and internal process documentation, including standard operating proceduresPerform additional duties as assigned in support of the President & CEO and Executive Assistant teamQualifications: Bachelor’s degree or equivalent professional experience with 5+ years of administrative or executive support experienceAdvanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)High level of professionalism, discretion, and ability to handle confidential informationStrong judgment and problem-solving skills, including knowing when to act independently and when to seek guidanceAbility to remain composed and effective in fast-paced, high-pressure environmentsExcellent verbal and written communication skills, with the ability to interact effectively across all levels of an organizationExceptional organizational skills with strong attention to detail, accuracy, and follow-throughProven ability to manage multiple priorities, adapt to shifting demands, and execute projects from start to finishPositive, proactive, and team-oriented approach with a strong work ethicPassion for social justice and nonprofit workJ. Kent Staffing is an Equal Opportunity Employer.