Operations Specialist

Company DescriptionAt TeachAAPI, we believe the next generation deserves to see themselves in the stories they're taught — and to understand the full, rich tapestry of America. We bring AAPI history and culture to life in classrooms and communities across the country, sparking curiosity, building empathy, and equipping young people with the perspective to become tomorrow's leaders, innovators, and changemakers. If you're passionate about education, representation, and creating a more just and inclusive world, this is where that work happens.Role DescriptionWe are seeking a highly organized, proactive, and versatile Operations Specialist to join our team. This is a \"Swiss Army Knife\" role—ideal for someone who loves variety and thrives in a fast-paced nonprofit environment. You will provide critical support across programming, development (fundraising), and communications, while serving as a strategic assistant to the CEO.Key Responsibilities1. Executive SupportManage the CEO’s calendar, including scheduling high-level meetings with donors, partners, and board members.Maintain organizational-wide processes and procedures, including expense reports, master calendar, and team meetings. 2. Programming & LogisticsCoordinate the logistical elements of TeachAAPI programs, including event scheduling, speaker coordination, and material distribution.Provide on-site event support and assist in preparing presentation materials..3. Development & Fundraising SupportMaintain and update our donor database (CRM), ensuring accurate record-keeping of contributions.Assist with the preparation of grant applications and donor acknowledgment letters.Support the execution of fundraising campaigns and special events.4. Communications CoordinationAssist in managing social media calendars and drafting newsletters.Update website content (e.g., blog posts or event listings) to ensure information is current.Ensure brand consistency across all outgoing organizational materials.Qualifications & SkillsThe \"Generalist\" Mindset: You enjoy shifting between high-level project coordination and detailed administrative tasks.Nonprofit Savvy: 2+ years of experience in an operations or administrative role (nonprofit experience preferred).Communication: Exceptional writing and editing skills with a sharp eye for detail.Tech-Stack Mastery: Proficiency in Google Workspace and experience with (or ability to quickly learn) tools like DonorPerfect, Canva, and Slack.Discretion: Ability to handle sensitive organizational and donor information with the utmost confidentiality.Passion: A deep commitment to our mission.Salary$50K with benefits