Administrative Assistant to Chief Executive Officer

Administrative Assistant to the CEO Position Summary We are seeking a highly organized, proactive, and adaptable Administrative Assistant to support the CEO in a fast-paced environment. This role is ideal for someone who thrives wearing multiple hats, enjoys solving problems, and can help keep daily operations running smoothly while maintaining professionalism and confidentiality. The Administrative Assistant will serve as a key partner to the CEO by managing schedules, coordinating communications, assisting with projects, and helping support overall company operations. Key Responsibilities Executive Support Manage and maintain the CEO’s calendar, meetings, and appointments  Coordinate travel arrangements, itineraries, and expense reporting  Screen and prioritize emails, calls, and correspondence  Prepare meeting agendas, notes, presentations, and follow-up items  Assist with confidential documents and sensitive information  Office & Administrative Operations Help support the Director of Operations coordinate company meetings, events, and team activities  Communication & Coordination Serve as a point of contact between the CEO and internal/external stakeholders  Track action items and help ensure deadlines are met  Assist with customer, investor, or partner communications as needed  Support cross-functional coordination across departments   Qualifications 3+ years of administrative, executive assistant, or office support experience preferred  Excellent organizational and time management skills  Strong written and verbal communication abilities  Ability to multitask and prioritize in a fast-moving environment  High level of discretion and professionalism  Proficiency with Microsoft Office, Google Workspace, and virtual meeting platforms  Comfortable learning new systems and technology quickly  Self-starter with a positive, team-oriented attitude   Preferred Qualities Startup or small business experience  Strong attention to detail  Resourceful problem solver  Ability to anticipate needs before they arise  Comfortable working independently with minimal supervision