Office Assistant

DescriptionJob Title:Office AssistantLocation: Santa Ana, CAEmployment Type:PermanentSalary:$21.00Date Posted: May 1, 2026About The RoleClarvida isseekinga detail-oriented and proactive Office Assistant.As an Office Assistant, you willbe responsible fora variety of administrative tasks, including answering and directing phone calls, greeting visitors, handlingmailand faxes,maintainingoffice supplies, scheduling meetings, andassistingwith billing and special projects. Your role is crucial in ensuring smooth day-to-day operations and supporting program staff and management.ResponsibilitiesAnswer and direct phone calls; take messages as appropriateGreet visitors and direct them to theappropriate personPrepare outgoing faxes and distribute incoming faxesPhotocopy a broad range of materialsSchedule meetings and appointmentsType routine correspondence and prepare files as assignedMaintain and order inventory of office suppliesAssistin new hire set-up process for office or programMaintain and ensure HIPAA, ethical standards, and professional boundaries with all staff and clientsAssistwith billing to clients or Medi-Cal and Medi-CareResearch and prepare special projects asassigned. Recommendschanges to internal office procedures and workflowAssistsupervisor or management in the development of the work unit’s annual budget, contracts, and monitoring adherence to suchon a monthly basisAttend meetings and/or trainings to take notes or minutesHandle orassistwith small office moves (office furniture)Other duties as assigned or necessary to support the program, office, and/or the companyRequired QualificationsHigh School Diploma or GED with computer or business coursesOne year of work experience, preferably in an office setting providing general clerical supportExcellent phone manner, good arithmetic skills, and strong spelling, grammar, and punctuation skillsIntermediate level PC skillsrequiredExcellent organizational, interpersonal, computer, and communication skillsAbility to effectively prioritize and manage timeCompensation & BenefitsSalary: $21.00 - $22.00/hourPaid vacation days (increase with tenure)Separate sick leave (rolls over annually)Up to 10 paid holidays (varies by region)Medical, dental, and vision insurance optionsDailyPay– access your earnings before paydayTraining, development, and continuing education credits for licensure requirements401(k) retirement planFree licensure supervisionEmployee Assistance Program (EAP)Pet insurancePerks@Clarvida– discounts on shopping, travel, entertainment, Verizon, and moreHow to ApplyIf you are a highly organized individual with strong administrative skills and a commitment to supporting the operations of a dynamic team, we encourage you to apply. Click “Apply Now” to joinClarvidaand make a meaningful impactinour community.About ClarvidaClarvida is a trusted provider of behavioral health and human services. With programs across multiple states, we deliver trauma-informed, recovery-focused support to individuals and families in need. We are committed to cultural responsiveness, equity, and evidence-based care that improves lives and strengthens communities.Learn more:http://www.clarvida.com/mission-vision-and-valuesExplore other opportunities:https://www.clarvida.com/working-at-clarvidaEqual Opportunity EmployerClarvida is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.Fraud AlertClarvida does not charge application fees or conduct interviews via messaging apps. Communication about legitimate job offers will only come from a Clarvida.com email or verified LinkedIn account.