Legal Administrative Assistant (National Law Firm)

Title: Legal Administrative Assistant (National Law Firm)Company: Nationally Recognized Law FirmLocation: Garden City, NY (On-site)Compensation: Base salary up to $90,000, paid overtime, bonus eligibility, full benefits, 401(k)Overview for Legal Administrative Assistant:A nationally recognized law firm is seeking an experienced Legal Administrative Assistant (to support firmwide operations with a strong emphasis on advanced Microsoft Office expertise, process optimization, and internal training.This role is ideal for a legal administrative professional who enjoys being a go-to resource, thrives in a collaborative environment, and prefers supporting the firm as a whole rather than being dedicated to individual partners. The position plays a critical role in ensuring consistency, efficiency, and best practices across legal and administrative teams.Key Responsibilities for Legal Administrative Assistant:Serve as a firmwide administrative and technology support resource, assisting attorneys and staff across practice groups rather than being assigned to specific partners.Leverage advanced Microsoft Office Suite skills (Word, Excel, PowerPoint, Outlook) to support document production, formatting, version control, data tracking, and presentation development.Act as a subject matter expert for MS Office functionality, templates, styles, macros, collaboration tools, and productivity features used within the firm.Train and onboard new hires on firm-approved Microsoft Office practices, workflows, document standards, and efficiency tools.Develop and maintain best practices, job aids, and training materials related to legal document preparation and administrative systems.Provide high-level document support including drafting, editing, proofreading, and formatting complex legal documents and correspondence to firm and court standards.Support firmwide calendaring, scheduling, and administrative coordination as needed, including deadlines, meetings, and internal initiatives.Collaborate with IT, legal operations, and administrative leadership to identify opportunities for process improvements, automation, and workflow enhancements.Provide support on special projects, system rollouts, and firm initiatives as assigned.Qualifications for Legal Administrative Assistant:5+ years of experience in a law firm environment as a legal secretary, executive assistant, paralegal, or legal operations professional.Advanced proficiency in Microsoft Office Suite, particularly Word (styles, formatting, templates), Excel (formulas, tracking, reporting), PowerPoint (presentations), and Outlook.Experience training or mentoring others on software, systems, or administrative processes strongly preferred.Exceptional attention to detail and ability to maintain confidentiality.Strong written, verbal, and interpersonal communication skills.Ability to manage multiple priorities, adapt to changing needs, and work independently in a fast-paced environment.Collaborative mindset with a service-oriented approach to firmwide support