Office Administrator

Kaseya® is the leading provider of complete IT infrastructure and security management solutions for Managed Service Providers (MSPs) and internal IT organizations worldwide powered by AI. Kaseya’s best-in-breed technologies allow organizations to efficiently manage and secure IT to drive sustained business success. Kaseya has achieved sustained, strong double-digit growth over the past several years and is backed by Insight Venture Partners www.insightpartners.com), a leading global private equity firm investing in high-growth technology and software companies that drive transformative change in the industries they serve.Founded in 2000, Kaseya currently serves customers in over 20 countries across a wide variety of industries and manages over 15 million endpoints worldwide. To learn more about our company and our award-winning solutions, go to www.Kaseya.com and for more information on Kaseya’s culture, please click here: Kaseya Culture.Kaseya is not your typical company. We are not afraid to tell you exactly who we are and our expectations. We have achieved record levels of success being BOLD, being GRITTY, being ACCOUNTABLE. The thousands of people that succeed at Kaseya are prepared to go above and beyond for the betterment of our customers, and the betterment of their careers and long-term financial wealth.Job SummaryWe are looking for an individual to greet and direct all visitors and perform general administrative duties, including coordinating customer visits. This person will need to be organized, efficient, and able to multi-task while maintaining complex schedules and providing administrative support to the executive and senior management teams.Essential ResponsibilitiesGreet visitors and send visitor list to securityEnsure Reception areas are clean and free of boxes and clutterReceive mail and packagesDistribute mail and packagesOrder kitchen suppliesStock kitchens with suppliesMake coffee and replenish as needed throughout the dayMaintain appearance of kitchens (tidy up)Maintain kitchen supply inventory and order as neededStock bathrooms as needed (towels, toilet paper, air fresheners)Maintain appearance of conference rooms regularlyEnsure Overall neatness at all times - chairs are pushed in; no visible garbage etc.Stock with dry erase markers/erasers, etc.Check that A/V is functioning properlyStock with drinks, cups, etc. for meetingsSource vendors for services as neededProperly register vendors with buildingObtain necessary documentation from vendors for buildingProvide necessary parking validationAssist with greeting new hires for new hire trainingAssemble welcome kits and gift bagsAssist with building ID Badges and Parking PassesOrder lunch / snacks for new hire trainingOrder food / drink for happy hours and related eventsReserve conference rooms as requestedCheck printers for paper and functionalityAssist with collecting badges, laptops, company equipment for leaversAssist with travel planning as neededRun occasional company-related errands such as picking up supplies or food for meetings/eventsAssist Company Executives with various tasks and projects.Maintain the company calendar and employee boardsCreate Fed Ex Shipping LabelsManage periodic marketing material mailers (order supplies, prepare packaging, mailing labels, stuffing envelopes, etcStock exec fridges - check inventoryAssist with other projects as neededAssist with customer meetingsEBC Lunches - order and set upGreet visitors and send visitor list to securityEnsure Reception areas are clean and free of boxes and clutterReceive mail and packagesDistribute mail and packagesOrder kitchen suppliesStock kitchens with suppliesMake coffee and replenish as needed throughout the dayMaintain appearance of kitchens (tidy up)Maintain kitchen supply inventory and order as neededStock bathrooms as needed (towels, toilet paper, air fresheners)Maintain appearance of conference rooms regularlyEnsure Overall neatness at all times - chairs are pushed in; no visible garbage etc.Stock with dry erase markers/erasers, etc.Check that A/V is functioning properlyStock with drinks, cups, etc. for meetingsSource vendors for services as neededProperly register vendors with buildingObtain necessary documentation from vendors for buildingProvide necessary parking validationAssist with greeting new hires for new hire trainingAssemble welcome kits and gift bagsAssist with building ID Badges and Parking PassesOrder lunch / snacks for new hire trainingOrder food / drink for happy hours and related eventsReserve conference rooms as requestedCheck printers for paper and functionalityAssist with collecting badges, laptops, company equipment for leaversAssist with travel planning as neededRun occasional company-related errands such as picking up supplies or food for meetings/eventsAssist Company Executives with various tasks and projects.Maintain the company calendar and employee boardsCreate Fed Ex Shipping LabelsManage periodic marketing material mailers (order supplies, prepare packaging, mailing labels, stuffing envelopes, etcStock exec fridges - check inventoryAssist with other projects as neededAssist with customer meetingsEBC Lunches - order and set upQualificationsBachelor’s Degree RequiredExcellent oral and written communication skills Must be speak fluent English and at least intermediate SpanishEffective use of PC and Microsoft Office including Excel, Work, OutlookMust be organized and efficient to keep up in a fast paced environmentMust be flexible and enjoy the administrative challenges of supporting an office of diverse people and responsibilities.Join the Kaseya growth rocket ship and see how we are #ChangingLives !Additional InformationKaseya provides equal employment opportunity to all employees and applicants without regard to race, religion, age, ancestry, gender, sex, sexual orientation, national origin, citizenship status, physical or mental disability, veteran status, marital status, or any other characteristic protected by applicable law.