Legal Practice Assistant

Role Overview: Seeking a Legal Practice Assistant provides high-level administrative and legal support to a team of 7 attorneys. This role is central to streamlining practice operations, requiring exceptional organizational skills and the ability to pivot between competing priorities in a high-pressure environment.Core ResponsibilitiesDocument Lifecycle Management: Format, edit, and proofread legal documents (pleadings, briefs, contracts, and memos). Ensure strict adherence to internal standards and specific filing requirements. Must be familiar with handwritten editing and proficient in Microsoft Word. Calendar & Travel: Proactively manage complex attorney calendars, resolve scheduling conflicts, and coordinate domestic/international travel, including itineraries and expense processing.Client Relations: Act as a professional liaison for client inquiries. Coordinate meetings and manage sensitive communications with total confidentiality.Financial Administration: Facilitate the billing cycle by managing time entries, reviewing proforma invoices, and coordinating with the finance department to resolve discrepancies.Matter Intake: Support the opening of new matters, including conflict checks and the preparation of engagement letters.Systems Management: Maintain expert-level proficiency in document management systems, billing software, and the MS Office Suite.Requirements & QualificationsExperience: Previous administrative experience within a law firm or professional services environment is strongly preferred.Technical Skills: Advanced proficiency in legal document formatting and digital practice management tools.Communication: Exceptional verbal and written skills; ability to convey complex information clearly to stakeholders.Operational Agility: Proven ability to work independently under tight deadlines while supporting multiple practitioners.Discretion: Absolute commitment to maintaining attorney-client privilege and data privacy compliance.Education: Vocational or higher education degree preferred.