NetSuite Systems Administrator

ABOUT ROLFSON OILRolfson Oil is North America's largest oilfield-only fueling solutions provider, operating across five major shale basins — Permian, Bakken, MidCon, Powder River, and Haynesville. Backed by Trive Capital, we are a high-growth, PE-backed platform on an aggressive acquisition and operational expansion trajectory. Our finance team plays a central role in that story — and we're building it fast.ABOUT THE OPPORTUNITYThe Business Systems Analyst will manage and optimize our core operational platforms: Paycom (HRIS/Payroll), NetSuite (ERP), and FleetPanda (fleet/logistics management). This role is responsible for system administration, user support, data integrity, reporting, and cross-functional process improvement.KEY RESPONSIBILITIESSystem AdministrationServe as the primary administrator for Paycom, NetSuite, and FleetPandaManage user access, roles, permissions, and security settings across all platformsConfigure system settings, workflows, and customizations to meet business needsMaintain system documentation, SOPs, and configuration recordsPayroll & HR Systems (Paycom)Support payroll processing, audits, and reportingMaintain employee data, onboarding/offboarding workflows, and compliance requirementsTroubleshoot payroll discrepancies and system issuesPartner with HR on system improvements and reporting needsERP Management (NetSuite)Administer financial modules including GL, AP, AR, and reportingSupport month-end close processes and financial data accuracyBuild and maintain saved searches, reports, and dashboardsAssist with integrations, data imports/exports, and system enhancementsFleet & Operations Systems (FleetPanda)Manage fleet scheduling, dispatch configurations, and asset trackingEnsure accurate data flow between FleetPanda and other systemsSupport operational teams with system usage and troubleshootingOptimize workflows for efficiency and visibilityReporting & AnalyticsDevelop and maintain reports and dashboards across all systemsEnsure data accuracy, consistency, and integritySupport business intelligence and decision-making with actionable insightsUser Support & Continuous ImprovementAct as Tier 1–2 support for system-related issuesTrain end-users and create user guides and documentationCollaborate with vendors for escalations and system updatesIdentify opportunities to streamline workflows and automate processesSupport system integrations, data synchronization, upgrades, and testingQUALIFICATIONS3+ years of experience administering at least one of the following: Paycom, NetSuite, or FleetPanda (multi-system experience preferred)Strong understanding of HRIS, ERP, or fleet/logistics systemsExperience with user administration, reporting, and system configurationStrong analytical and problem-solving skills with advanced Excel or data handling abilityNetSuite Administrator experience or certification preferredExperience in oil & gas, logistics, or field operations environments preferredFamiliarity with APIs, integrations, or middleware toolsSQL or reporting tool experience (Power BI, Tableau, etc.) a plusDetail-oriented with strong communication and cross-functional collaboration skillsAbility to manage multiple systems and priorities; process-oriented with a continuous improvement mindset