Project Administrator

Seeking an organized and proactive Project Administrator to support Project Managers and project teams in the successful execution of engineering and construction projects. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.The Project Administrator will coordinate project documentation, meetings, schedules, construction administration activities, and document control processes while maintaining strong communication with internal and external stakeholders.Key ResponsibilitiesProject Coordination & AdministrationSupport Project Managers with daily project administration activities.Coordinate project meetings, prepare agendas, record meeting minutes, and distribute documentation.Maintain project schedules, calendars, and deliverable tracking.Assist with project planning, monitoring tools, and status reporting.Communicate with clients, contractors, consultants, and project team members as needed.Monitor project deadlines and proactively address scheduling concerns.Construction AdministrationProcess and track RFIs, submittals, and construction documentation.Maintain construction administration logs and databases.Coordinate timely responses from project teams and stakeholders.Generate reports related to document turnaround times and open items.Organize and maintain project records and filing systems.Support construction meetings, site visits, and design review sessions.Coordinate project-related travel and logistics when required.Document Control & Quality ManagementManage project documentation, reports, specifications, correspondence, and formal project deliverables.Ensure document consistency, formatting, accuracy, and compliance with company standards.Assist with document control and change management processes.Maintain project filing systems and master project records.Perform quality control reviews and ensure proper approval procedures are followed before document issuance.Develop and maintain document templates to improve efficiency and consistency.QualificationsRequiredAssociate degree in Business Administration, Construction Management, Project Management, or a related field, or equivalent professional experience.3–5 years of project administration, construction administration, or related administrative experience.Strong organizational, multitasking, and time-management skills.Excellent written and verbal communication abilities.Strong proofreading and document management skills.Ability to maintain confidentiality and exercise professional discretion.Technical SkillsProficiency with Microsoft Office Suite (Word, Excel, Outlook).Experience with spreadsheet and database management.Experience using Newforma.Familiarity with document control and change management processes.PreferredExperience in engineering, architecture, or construction environments.Knowledge of Procore, Autodesk Construction Cloud (ACC), Bluebeam, and PlanGrid.Previous project coordination experience.