Dean Dorton Careers - Marketing Administrative Assistant

Job Title:Marketing Administrative AssistantFLSA Status:Non-ExemptAbout Dean DortonDean Dorton is a leading professional services firm spanning certified public accounting, business advisory, and technology solutions. We are your partners in redefining success through innovation and data-driven strategies. Our experts provide an integrated suite of audit, tax, business management, consulting and technology solutions to companies both domestic and international. We help our clients strategize, adapt, and change in every stage of business, from startup and growth to succession planning and everything in between.About the Marketing TeamDean Dorton's Marketing team plays a critical role in driving growth, visibility, and strategic positioning for the firm. Through thoughtful storytelling, targeted campaigns, and cross-functional collaboration, we help elevate our brand and build meaningful relationships with clients and communities across all industries we serve.About the RoleThe Marketing Administrative Assistant provides essential support to the Marketing team, ensuring smooth operations, clear communication, and timely coordination of projects. This role is responsible for assisting with scheduling, reporting, event logistics, and marketing asset management while helping maintain a high-performing, well-organized team environment.This role may not be for you: If you prefer highly repetitive work, are uncomfortable juggling multiple deadlines, or dislike working across departments.This role may be for you: If you are detail-oriented, proactive, and enjoy being the organizational backbone behind a collaborative, fast-paced team.Essential Duties & ResponsibilitiesThe essential duties & responsibilities of the Marketing Administrative Assistant role are outlinedbelow in correlation with Dean Dorton's performance management impact areas.TechnicalDefinition: your specialized knowledge & expertise associated with the work you perform for/with clients (note: clients may be internal to Dean Dorton).Support marketing operations and project coordination efforts, requiring a variety of tasks that may include:Managing calendars and scheduling for marketing leadership and team meetingsPreparing, formatting, and editing marketing documents, presentations, and reportsOrganizing and maintaining marketing files, templates, and brand assetsAssisting with invoice processing, budget tracking, and vendor coordinationTracking campaign timelines, deliverables, and registration for events and sponsorshipsProviding administrative support for proposals, RFP responses, and marketing requestsHelping update website and digital platforms (basic posting and content uploads)BehavioralDefinition: the behaviors associated with performing your job (interpersonal skills).Demonstrate professionalism, organization, and collaboration in day-to-day responsibilities, requiring a variety of behaviors that may include:Communicating clearly with internal teams and external vendorsManaging multiple projects and shifting priorities with attention to detailBuilding strong relationships across departments through reliable and responsive supportParticipating in team meetings, brainstorming sessions, and process discussionsTaking initiative to improve organization, efficiency, and documentationNon-ChargeDefinition: the contribution you make to Dean Dorton outside of client work.Contribute to the success and cohesion of the Marketing team beyond daily administrative tasks, requiring a variety of efforts that may include:Supporting employee communications and firm culture initiativesHelping document and maintain team processes and resourcesParticipating in team development efforts, knowledge sharing, and internal trainingEngaging with industry tools, trends, and platforms to support team learningExperience & QualificationsAssociate's or Bachelor's degree preferred (Marketing, Communications, Business, or related field)1-3 years of administrative or marketing support experience (professional services or corporate environment preferred)Excellent organizational and time management skillsStrong written and verbal communication skillsProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Familiarity with CRM, CMS, and project management tools (e.g., HubSpot, WordPress, Asana) is a plusDetail-oriented, resourceful, and proactive with a collaborative mindsetAbility to travel as neededSoftware & ToolsMicrosoft Office Suite (Word, PowerPoint, Excel, Outlook)CRM systems (e.g., Salesforce, HubSpot)Project management platforms (e.g., Asana)Content management systems (e.g., WordPress or similar)Adobe Acrobat and Canva (basic design/editing)TravelThis position may require occasional travel to Dean Dorton offices, events, or industry functions.EffectiveOctober 2025This job description is intended to describe the general nature and level of work being performed by team members assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Additionally, responsibilities and duties may vary depending on business needs and individual circumstances. Dean Dorton is an equal opportunity employer.