Accounting Clerk 1

Position SummaryDepartment: FinanceUnion Affiliation: AFSCMEWork Schedule: Monday - FridayHours per week: 40Incumbents in this 2-level classification series exercise a practical knowledge of financial recordkeeping and accounting procedures, practices, and methods. The Accounting Clerk 1 focuses on processing routine financial transactions, maintaining accurate records, and performing basic reconciliations. Work involves handling payments, verifying invoices, and assisting with data entry tasks in support of accounting operations.QualificationsRequired Qualifications (Minimum qualifications for this role)EducationHigh school diploma or equivalent.ExperienceOne (1) year of education or experience beyond the high school level in financial record keeping.Certifications or LicensesN/APreferred QualificationsN/AOther QualificationsMust pass a pre-employment criminal history background investigation. Essential DutiesDuties assigned to this classification include, but are not limited to, the following examples.Receive money, prepare receipts, and post payment to department accounting records or spreadsheet. Balance daily cash receipts against deposits.Review vendor billing packages to ensure the voucher is complete and that supporting documents are present. Assure that payment has been approved by an authorized official and that correct accounting codes are annotated. Verify and input data into system to generate electronic bills. Use spreadsheets to track account receivables.Identify “unknown” money or track missing payment entries when errors have a common pattern for resolution.Reconcile bank statements against department records of payments, receipts, and deposits.Performs additional duties as assigned.Supplemental InformationSupplemental InformationSupervisory ResponsibilitiesSupervision is not a function assigned to this role.Supervisory ControlsWorks under immediate supervision with assignments introduced by specific instructions. Routine work is spot-checked, and the supervisor is readily available for questions and guidance.Working ConditionsMental effortNormal concentration and attention to detail with normal deadlines.Physical effortMinimal: The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, laptop bag, or small parts; or driving an automobile. No special physical demands are required to perform the work.Work environment Everyday Risks/Discomforts: require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals. The work area is adequately lighted, heated, and ventilated.Selection ProcessFollowing the closing date of this recruitment, if you are selected as a candidate for an interview, we will contact you viaemail to arrange a date and time. We want to ensure that we hire the best possible staff for our county team, becausewe believe that the right people are our most valuable asset!01Please describe your experience or knowledge which would directly relate to the position of Accounting Clerk 1.02Tell us about your experience working with accounting software. Please list the programs used and your level of proficiency.03Please select the level of proficiency that best identifies your expertise in ADP.NoneBeginnerIntermediateAdvanced04Tell us your experience with creating vouchers, cash handling, invoicing and account balancing.05Please select the level of proficiency that best identifies your expertise in Microsoft Word.NoneBeginnerIntermediateAdvanced06Please select the level of proficiency that best identifies your expertise in Microsoft Excel.NoneBeginnerIntermediateAdvanced07Please select the level of proficiency that best identifies your expertise in Microsoft Outlook.NoneBeginnerIntermediateAdvanced08Additional information you would like us to know as we consider your application: Required Question