Pre Construction Coordinator

Location: Marietta, GAPosition Type: Full-time HybridPosition SummaryWe are seeking a highly detailed, organized, and motivated multitasker to join our team as the Preconstruction Coordinator. This role is crucial and integral to managing and supporting the company's estimating efforts. This position requires excellent organizational skills, a proactive attitude that is highly valued, and the ability to manage multiple tasks effectively.Key ResponsibilitiesProject Documentation Management:Organize and manage all project-related documentation, including plans, specifications, and amendments.Ensure that all documents are up-to-date and easily accessible to the preconstruction team.Bid Package PreparationAssist in the preparation of bid packages, proposals, and presentations.Ensure that all bid documents are complete, accurate, and submitted on time.Scheduling And CoordinationCoordinate project schedules and deadlines.Track critical dates and ensure that all team members are aware of upcoming milestones.Subcontractor And Vendor CommunicationCommunicate with subcontractors and vendors to gather pricing, availability, and other necessary information.Maintain a database of reliable subcontractors and vendors.Call subcontractors to engage them early in the bidding process and ensure their participation.Subcontractor Bid ManagementManage subcontractor bid management on Building Connected.Gather subcontractor RFIs and work with estimators to submit project RFIs. Ensure timely and accurate distribution of bid invitations and follow-ups.Estimating SupportAssist estimators in gathering and compiling necessary project data.Enter data into estimating software and maintain estimating databases.Utilize On-Screen Takeoff and Quick Bid for accurate takeoff and estimating tasks.Administrative TasksHandle administrative tasks related to the preconstruction process, such as filing, document control, and data entry.Project Management System CoordinationManage bidding projects in OneDrive, On-Screen Takeoff, Quick Bid, Building Connected, and Monday.com.Ensure all project management systems are up-to-date and properly maintained.Client And Stakeholder InteractionServe as a point of contact for clients during the preconstruction phase.Coordinate with architects, engineers, and other stakeholders to gather and communicate all necessary information.Meeting CoordinationSchedule and coordinate meetings with internal teams, clients, and subcontractors.Prepare agendas, take meeting minutes, and distribute them to relevant stakeholders.Bid Calendar ManagementMaintain and update the bid calendar, ensuring all deadlines are met.Track and follow up on bid submissions and outcomes.Cost Comparison And AnalysisCompile and compare subcontractor bids to assist estimators in selecting the most competitive and qualified bids.RequirementsEducation:Bachelor’s degree in Construction Management, Engineering, Architecture, or a related field preferred. Equivalent work experience will be considered. If these aren’t met, we will also consider a candidate who has demonstrated the skill set defined below, where they have proven they can learn quickly and evolve. ExperienceMinimum of 2 years of experience in a construction or preconstruction role. Experience in commercial general contracting is a plus.SkillsStrong organizational and multitasking abilities.Excellent communication and interpersonal skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).Experience with estimating software (e.g., Bluebeam, On-Screen Takeoff, Quick Bid).Familiarity with subcontractor bid management software (e.g., Building Connected).Attention to detail and a high level of accuracy.Critical thinking skills are a mustStrong work ethic as work weeks can regularly extend beyond 40 hours a week.Self-starter who doesn’t require management directives to perform their workAbility to think outside the box and recommend to management if they identify a better way to perform a task.Strong Candidate PreferenceIndustry Knowledge:Familiarity with construction industry standards, practices, and regulations.Software ProficiencyProficiency in estimating and cloud-based software.CertificationsRelevant certifications such as LEED AP, PMP, or similar.Interpersonal SkillsYou have demonstrated working effectively in a team environment and coordinating with multiple stakeholders.Problem-SolvingStrong problem-solving skills and ability to think critically under pressure.BenefitsWe are a multi-state licensed, unlimited-tier General Contractor specializing in General and Mechanical Contracting construction services. As a proud service-disabled veteran-owned business, we excel in delivering high-quality projects to the federal government and are expanding into the private markets.Our Diverse Project Portfolio IncludesAsphalt paving and concreteExterior improvementsMechanical projects to include boiler plant projects, cooling towers, chillers, pumps, and pipingUnderground utilitiesMass excavations setting precast concreteInterior finishesHistorical construction Beyond our contracting services, we offer expert maintenance and technical services, including:Rental air handlers, boilers and chillersBoiler combustion tuningBoiler and chiller plant servicesJoining our team means being part of a dynamic and growing company that values innovation, quality, and employee contributions. We seek highly motivated, competent self-starters eager to expand their professional expertise and take on new challenges. This position offers excellent learning potential and the opportunity to enhance your professional worth in a diverse and supportive environment.Why Work For UsAre you tired of being confined by a job title and a small cubicle? We offer the flexibility and freedom to explore diverse tasks daily, empowering employees to make decisions and blaze their own trail. We are constantly evolving with technology to gain an advantage over our competition. We give employees the best tools available to perform their jobs and encourage the team to continually look for better, faster, more efficient ways of conducting our daily work. The views of others contribute to a synergy that helps grow the business and the employees. This approach enables the employees to self-develop and push the boundaries of what they are capable of, providing experience and learning opportunities that large corporate environments cannot offer.What We Bring To The TableDynamic Learning Environment: Dive into a variety of tasks daily, broadening your knowledge and skill setEmployee Empowerment: Go beyond what you once imagined were your limitations or shortcomingsMeaningful Work: Experience the satisfaction of making a significant impact and feeling valued every dayTop-Tier Compensation: Enjoy salaries that exceed market trends, designed to attract and retain top talentExceptional Benefits: Access some of the best benefits available in the industryStable Career Growth: Thrive in a long-term, supportive employment environmentFlexible Schedules: Benefit from a work schedule that adapts to your lifestyle and needsIf you’re ready for a career where you can grow, feel valued, and make a difference, join us. Break free from the ordinary and become part of a team that values your contribution.