Office Coordinator/Executive Assistant

DescriptionRole Overview:We are seeking a highly motivated and organized Office Coordinator & Executive Assistant to support the day-to-day operations of our New York office. This position is primarily focused on office management, maintaining an organized and productive workspace, and supporting overall business operations, helping to create a professional, welcoming, and well-functioning workplace.In addition, this individual will provide executive and administrative support. The ideal candidate is resourceful, detail-oriented, and takes ownership of improving processes and keeping the office running seamlessly.Key ResponsibilitiesOffice Management & Operations:Own and manage all day-to-day office operations, including reception duties, guest experience, and general office upkeepMaintain an organized, fully stocked, and functional workspace (supplies, kitchen, equipment, storage, etc.)Responsible for managing budget and ordering supplies across our office and N.Y. and LA storesCoordinate and manage logistics for all employee engagement events – weekly happy hours, catering for companywide meetings and catering planning and budget management during bi-annual store turnoverManaging mailroom operations: organization, incoming and outgoing mail and pick-upsServe as the primary point of contact for office related needs across teams Organization of office including, storage spaces, filing cabinets, etc.; ensure office standards and expectations are being followed by office employeesManage company travel – execute all bookings and logistics, own relationships with travel vendors, hotels, etc., ensuring adherence to budget and Company travel polices Manage and track company reimbursablesManage and track company clothing allowanceExecutive & Administrative SupportProvide comprehensive executive assistant support as needed, including travel bookings, transportation booking, expenses, reservations, errands, etc. Coordinate buying schedule for buying team market visitsSupport the merchandising team with seasonal brand booksAD Hoc Project support to leaders as needed during peak periods Handle confidential information with professionalism and discretion Requirements1-2 years experience as an Office Coordinator/Manager or Executive Assistant (preferred)Excellent written and verbal communication and interpersonal skillsStrong organizational and time management skills with the ability to prioritize and meet deadlines Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Detail-oriented with a high degree of accuracy and a proactive approach to problem-solvingAbility to work independently and as part of a teamPositive and professional demeanor with a strong work ethicAbility to handle confidential information with discretionA genuine desire to contribute to a positive and productive work environment