Finance & Grants Specialist

Finance and Grants SpecialistSalary: $22-25 per hourHours: 40 hours per week; Non-ExemptBenefits: Benefits package includes Medical, Dental, Vision, 401 (k) Plan, and more.Reports to: Finance ManagerLocation: 607 N. 7th St., Ft. Pierce, FL 34950Job PurposeBoys & Girls Clubs of St. Lucie County takes changing the lives of youth to heart. We go above and beyond to ensure that every youth who walks through our doors has a world-class club experience that provides them with the opportunity for a GREAT FUTURE!The basic functions of the Finance and Grant Specialist are to process the day-to-day grant and accounting tasks. This position involves processing daily financial tasks and providing analytical support for reporting purposes. These efforts are essential for guiding management in making informed business decisions aimed at achieving key objectives on a weekly, quarterly, and monthly basis.Duties & ResponsibilitiesThe duties and responsibilities are, but not limited to:Accounts Payable:Process incoming mail concerning billing and invoicingReview, code, and process vendor invoices and expense reports for accuracy and proper authorizationCredit card reconciliation, receipt tracking, and weekly check runsReconcile vendor statements and resolve discrepancies or billing issuesMaintain organized and up-to-date A/P records and documentationCommunicate effectively with vendors and internal departments regarding payment statusAccounts Receivable:Depositing checks, recording deposit entries, and preparing invoices promptlyPost incoming payments to appropriate customer accounts and monitor accounts for overdue balancesMaintain detailed records of customer interactions and payment arrangementsGenerate and distribute regular aging reports to managementGeneral Finance:Assist with monthly and year-end account closingPerforms general ledger account analysisCoordinates and prepares for auditsBalance accounts by reconciling entries in a timely fashionMaintain historical recordsGrant Administration:Running monthly/quarterly grant reporting, time card computationBills and submits paperwork for reimbursement promptlyEnsures proper documentation is collected to demonstrate compliance with grantorsThe grant administrator is the contact for Ops, the grant writer, and FinanceIndependently able to provide a variety of administrative guidance and grant-relatedDeveloping complex grant submissions and performing budget forecastingPerforms grant closeout functions such as reconciliations and financial status reportsManages and supports the grant requirements and implementation for the organizationAssist with preparing and submitting reports, invoices, including quarterly reports by required/established deadlines, including revenue and expenditure reportingReceives, reviews, prepares, and/or submits a variety of documents such as requisitions, grant requests, reports, reimbursement requests, budget documents, professional journals, correspondence, etc.Copying, scanning, filing, and obtaining signatures for various grant programsFinds any potential inconsistencies and resolves them promptlyOther Duties & Responsibilities:Actively participate in mandatory Club training and All Staff meetingsOccasionally, may be required to work special events promoted by the organizationSupport other projects as neededWork closely with the Finance Manager and ComptrollerComplete any additional assignments as requested by ManagementQualificationsBackground ScreeningMust submit to and pass Level 2 background screening through the Florida Department of Children & Families.Must pass pre-employment drug testCertificationsCurrent CPR/First Aid certification preferred.Education / ExperienceAssociate Degree, two or more years of accounting or finance experience, or equivalent combination of education and experience, preferably in a non-profit environment.Sage Software experience is desiredSkills/KnowledgeWorking experience in accounts payable, accounts receivable, & G/LProficiency with ExcelSage Intacct knowledge desiredStrong attention to detailStrong organizational and analytical skillsAbility to manage multiple projects simultaneouslyAbility to calculate figures and amounts, such as discounts, interest, and percentagesStrong oral and written communication skillsSelf-starter with the ability to work in a fast-paced environment with critical deadlinesAbility to interact with all levels of management and team membersProficiency with Microsoft Office ApplicationsAbility to consistently meet all deadlinesTravel: Some travel may be required for training and/or other business purposes.Working ConditionsOur offices, neighborhood clubhouses, and school-based clubs are fast-paced work environments and are strategically located in areas of St. Lucie County where youth need us most. Based on the organization's needs, flexibility to work different schedules and work in different locations in St. Lucie County is required due to changing business demands. General office conditions are the standard work environment (standing, sitting, and walking Boys & Girls Clubs of St. Lucie County is an equal opportunity employer and a smoke, drug, and alcohol-free workplace.Physical Demands:The usual and customary methods of performing the job's functions require the following demands: some lifting, carrying, pushing and/or pulling, stooping/kneeling, reaching with hands and arms, and finger dexterity.This position requires extended talking, listening, sitting, walking, and standing; computer viewing, and keyboard entry. Regularly lifting up to 25 pounds.Daily operation of personal motor vehicles relevant to carrying out job duties is required for this position.Ability to think strategically and ability to sit for more than four hours per day.OtherConsistent and reliable transportation is required for this positionNothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time with or without notice.