Part-time HR Specialist

Flexible Hybrid: In-person at Park Forest OfficeReports to: Chief Operating OfficerOversees: n/aSalary: $25 - 32 per hour, based on experienceWho Are We?As a premier workforce education, training, and development organization, OAI's mission is pretty simple: to improve lives. We do that through offering training that leads to safe, meaningful employment while helping companies and communities to thrive. Our commitment to Diversity, Racial Equity and Inclusion means you will be joining a very diverse and dynamic team of professionals who are enthusiastically dedicated to our mission. Big thinkers, strategists, problem solvers, caring fun-lovers ... OAI is a place that encourages innovative thinking and values flexibility and work-life balance. Our hard-working team is supportive and collaborative and all share a common desire to help our fellow citizens live better, safer lives. We're a growing non-profit and we're looking for people to grow with us!Who Are You?You're a mentor, motivator, and collaborator. You enjoy helping others find their true potential through self-discovery and goal setting. You are committed to community growth and being part of that change. If this is you, we need you to join our team!The Part-Time HR Specialist will support core HR operations for approximately 20 hours per week. This role will be responsible for key day-to-day HR functions, with a primary focus on timesheets, payroll support, performance management, employee records, and general HR administration. The ideal candidate is highly organized, detail-oriented, able to maintain confidentiality, and comfortable working independently in a fast-paced nonprofit environment.Why OAI?Remember when we said at the top that we value work-life balance? That's legit; OAI's pay and benefits are generous! Benefits include:Paid time offMonthly Internet/phone reimbursement401k Plan with matchExcellent technology and IT supportOAI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, disability or genetics.How to Apply?To apply, submit cover letter describing your interest and experience along with your resume to oaihr@oaiinc.orgKey areas of responsibilitySupport the implementation and tracking of staff performance management processes, including 30-, 60-, and 90-day reviews and annual performance evaluationsSupport week-to-week staff accountability processes by maintaining weekly task tracking systems, ensuring submission of weekly task sheets, following up with Program Managers regarding outstanding assignments or performance concernsManage and monitor employee timesheet and paid time off systems to ensure accuracy and timely submissionProcess and coordinate payroll-related updates, including employee status changes, salary updates, and other personnel actionsMaintain and audit employee personnel files and HR records to ensure completeness and complianceServe as a point of contact for staff and supervisors regarding routine HR questions, policies, and proceduresAssist with onboarding and offboarding processes, including collecting required paperwork and updating internal recordsMaintain organization and employee data to ensure job titles, reporting structures, departments, and employment status are accurateSupport benefits administration by assisting with employee questions, enrollment updates, and invoice reconciliation, as neededAssist with employee relations matters and provide administrative support in resolving HR issuesSupport compliance activities, including preparation for audits, monitoring visits, and reporting requirements from federal, state, and local fundersHelp review and monitor wage and salary information for accuracyPerform other related duties as assignedRequired QualificationsBachelor's degree from an accredited four-year college or university in Human Resources, Business Administration, or a related field preferredMinimum of 1–3 years of progressive HR or administrative experience, preferably in a nonprofit or mission-driven organizationExperience with timesheet management, payroll processing, employee records, and performance tracking strongly preferredGeneral knowledge of federal and state employment laws and HR practicesStrong attention to detail and ability to handle sensitive information with a high level of confidentialityAbility to work independently, manage priorities, and meet deadlines with limited supervisionStrong communication and interpersonal skills with a commitment to excellent internal customer serviceProficiency in Microsoft Office, including Word, Excel, and OutlookDiverse candidates are encouraged to apply.#J-18808-Ljbffr