Executive Assistant

Organization: Challenge SeattleJob Title: Executive AssistantClassification: Regular, full-time, exemptReports To: Vice President, Challenge SeattleAbout UsChallenge Seattle is a civic organization led by former governor Chris Gregoire and 23 CEOs, representing many of the Seattle region’s largest companies and nonprofits. As an innovative private-sector partnership, Challenge Seattle’s mission is to ensure that greater Seattle thrives as one of the world’s most vibrant, innovative, and globally competitive regions. Its CEO members are focused on bringing their organizations’ resources and expertise together to tackle some of the region’s most pressing challenges such as housing and transportation.About The RoleChallenge Seattle is seeking a highly skilled and trusted Executive Assistant to support the CEO and contribute to the effective operations of a five-person team.This role is central to enabling the CEO to operate effectively in a fast-paced, high-visibility environment. The ideal candidate brings a high degree of professionalism, discretion, and attention to detail. The Executive Assistant will manage complex scheduling, coordinate high-level meetings and engagements, and serve as a key point of contact for internal and external stakeholders, including business leaders and elected officials.In addition to executive support, this role contributes to organizational operations, including event coordination, communications support, and office management. This position plays an important role in ensuring the organization operates efficiently and maintains strong relationships across its network. The ideal candidate brings experience supporting senior executives, strong project management skills, and sound judgment in managing competing priorities.Work Environment We embrace a hybrid work model that values collaboration and autonomy. This position requires consistent in-person presence, 3 days per week in our downtown Seattle office, as well as on-site or in-field work for events and meetings. 2 days per week may be remote for Washington State residents. Occasional regional travel, early mornings, evenings, and weekend commitments are required.This role is ideal for someone who thrives in face-to-face collaboration, understands the value of showing up where the work happens, and produces high quality work under pressure and shifting multiple priorities.What You’ll DoManage the CEO’s calendar and priorities, balancing competing demandsCoordinate executive meetings and engagements, including scheduling, preparation of materials, and follow-up on key actionsPrepare and review correspondence, presentations, and briefing materials for internal and external engagementsServe as a primary point of contact for internal and external stakeholders, ensuring clear, timely, and professional communicationAnticipate needs and resolve scheduling and logistical challenges in a fast-paced, high-visibility environmentHandle sensitive information with discretion and sound judgmentSupport coordination with internal and external stakeholders, including business leaders and public sector partnersAssist with communications and briefing materials to support executive engagementCoordinate event logistics, including vendors and on-site supportSupport day-to-day office operations including technology, supplies, and administrative needsWhat Makes You a Strong CandidateExperience supporting senior leaders, including managing complex schedules and logisticsStrong organizational skills with the ability to prioritize and manage multiple tasks effectivelyExcellent written and verbal communication skills, with attention to detailAbility to build and maintain professional relationships across a range of stakeholdersProven ability to handle confidential information with discretion and professionalismComfortable using modern productivity tools, including AI-assisted tools, to improve efficiencyInterest in public policy, government, or civic engagement, with comfort operating in a stakeholder-driven, public-facing environmentWhat Drives Success In This RoleA proactive, solution-oriented mindset and the ability to anticipate needsExercise sound judgment and make decisions aligned with team and organizational prioritiesAbility to navigate competing priorities and shifting demands with clarity and focusA calm, professional approach in a fast-paced environment, high-visibility environmentStrong follow-through and accountability on tasks and commitmentsAdaptability and flexibility as priorities shiftA collaborative mindset and willingness to support team and organizational needsWhat You Bring6+ years of experience providing direct support to C-level executive or elected officials, with a proven ability to manage complex calendars, logistics, and competing prioritiesDemonstrated comfort working with modern productivity tools, including AI-assisted toolsStrong organizational and time management skillsExcellent written and verbal communication skills, with the ability to produce high-quality materialsStrong interpersonal skills and the ability to build trusted relationshipsA proactive, resourceful mindset with the ability to work both independently and as part of a teamHow To ApplyIf you are interested in the role, please scroll down to submit your application.Job Posting Link: Executive Assistant, Challenge Seattle Note that resumes and cover letters will be reviewed by hiring manager upon receipt.**Employment DetailsThe Chamber is committed to internal and market equity. The anticipated hiring range for this position is $106,949 - $139,034 annually, based on experience. The Chamber provides a comprehensive and competitive benefits package including but not restricted to:We Got You Covered – Benefits & PerksMedical, Dental, and Vision Coverage, employer pay 96% of the employee premium, including $0 prescriptions and appointments401(k) and Roth Retirement Accounts, with Employer Match of up to 6%Generous Holiday and Paid Time Off Schedule, including Community Service leave and winter closureMindfulness and Wellness ResourcesLife InsuranceAccidental Death & Dismemberment InsuranceCompany-sponsored ORCA CardFlexible Spending AccountsPaid Parental LeaveEAP MembershipAdditional Voluntary Benefits, including Long-term Disability Insurance, Personal Accident Insurance, and Pet InsuranceRemote office set up stipend $500Woodland Park Zoo DiscountSecureSave Workplace Savings Program with Optional $5 Semi-Monthly Employer MatchPassport Corporate Discount MembershipNorton LifeLock Benefit SolutionsFree snacks and beverages at the office!Our Commitment to Equal OpportunityWe recognize the value of the Chamber and our affiliate organizations and programs reflecting the diversity of our community and are intentionally and actively seeking out applications from a variety of backgrounds.The Chamber is an equal opportunity employer. All employees and potential employees will be recruited, selected, trained, promoted, and, if necessary, disciplined without regard to sex, race, religion, creed, caste, marital status, age, national origin, ancestry, color, sexual orientation, gender identity or expression, political ideology or activity, disability, honorably discharged veteran, or military status. All applicants are carefully screened, and full consideration is given to their training, education, skills, aptitudes, experience, and previous work record. In addition, the Chamber does not discriminate on the basis of genetic information in its employment-related policies and practices, including coverage under its health benefits program.