Receptionist / Scanner

ON-SITE POSITION Job Summary We are seeking a reliable, organized, and detail-oriented Receptionist/Scanner to support daily front desk operations and assist with document management. This role is responsible for creating a welcoming environment for visitors while ensuring accurate scanning, indexing, and organization of company records in a fast-paced setting. Key Responsibilities Front Desk / Reception Duties Greet and assist visitors in a professional, courteous, and friendly manner Answer, screen, and route incoming phone calls promptly Manage front desk activities, including mail distribution, visitor logs, and shipments Provide general administrative and clerical support to internal teams as needed Maintain a clean, organized, and professional reception area Scanning & Document Management Scan, upload, and accurately index documents into the company's systems Review scanned files to ensure clarity, completeness, and quality Organize and maintain electronic and physical filing systems Perform data entry and document tracking with a high level of accuracy Safeguard and handle confidential and sensitive information appropriately Qualifications High school diploma or equivalent required Previous experience in a receptionist, administrative, or document management role preferred Strong attention to detail and organizational skills Basic computer proficiency (Microsoft Office, scanning systems, and data entry) Excellent verbal and written communication skills Ability to multitask and work efficiently in a fast-paced environment Skills & Competencies Professional demeanor and customer service mindset Time management and ability to prioritize tasks Accuracy and accountability in handling documents Discretion and integrity when dealing with confidential information Work Environment Office-based role with regular interaction with staff and visitors May require extended periods of sitting, standing, and document handling