Executive Program Admin Assistant

This isn't just a job, it's a calling!Our mission at Meristem is to prepare young adults on the autism spectrum to build a strong sense of self, develop an enhanced social capacity, and create a life of increased social and economic independence. We strive to create a world where the unique capabilities of adults on the spectrum are respected and appreciated. We facilitate the ability of adults with autism to have full and meaningful lives, with ample opportunities for mainstream employment and independent living.We operate a small college-like campus in Fair Oaks that houses many of our students full-time. We are passionate and dependable individuals who excel in a client-facing role and are motivated to help the client succeed. We are seeking a Program Executive Assistant who is passionate about neurodiversity, relationship-based work, and holistic therapeutic approaches.Meristem is a great place to work and grow. We all work together, motivating those around us with our commitment to high standards. At Meristem, we have a terrific work culture and provide the opportunity to work in a beautiful setting with an amazing purpose.About The RoleThe Program Executive Assistant provides high-level administrative, operational, and systems support to the Executive Program Director of Meristem's Campus Program. This role is central to keeping a complex, multi-layered program running smoothly for 70+ clients and a diverse staff team.You'll serve as the coordination hub for scheduling, communication, documentation, financial tracking, and cross-department operations--allowing the Program Director to focus on strategic leadership and program development.If you thrive in dynamic environments, love building systems, and enjoy meaningful work that supports neurodiverse young adults, this role offers both purpose and challenge.Location: 9200 Fair Oaks Blvd. Fair Oaks, CA 95628Status: Exempt, Full-timeSchedule: Full-Time | Monday - Friday 7:00 am - 5:00 pm (occasional weekends as needed)Our compensation shows how much we value our team!Salary: $70,304 - $75,000 annually, depending on experienceBenefitsMedical plus $3k HRA to help offset medical costsDental, Vision, and 401K Daily Lunch and Snacks providedJob ResponsibilitiesManage the Program Director's calendar, meetings, agendas, and communicationsMaintain organized digital/physical filing systemsSupport daily use of Paylocity, KIBU, Bloomerang, and Microsoft OfficeBuild and maintain staff schedules; track coverage and complianceGenerate weekly/monthly reports on staffing, attendance, and program metricsCoordinate logistics for field trips, campus events, and staff meetingsTrack PEX card usage, receipts, and assist with monthly reconciliationSupport budget tracking and Regional Center billing documentationOrganize materials for volunteer, afterschool, weekend, and future programsEnsure timely follow-up on initiatives and serve as a communication hubMaintain strict confidentiality (HIPAA, FERPA, CA privacy laws)Requirements3-5+ years administrative or executive support experienceStrong organization, accuracy, and systems thinkingExcellent written and verbal communicationProficiency in Microsoft Office, Excel, and Google SuiteAbility to manage multiple priorities quickly and professionallyComfort interacting with young adults on the autism spectrumProactive problem-solving and anticipation of needsWork EnvironmentActive, outdoor campus setting; ability to walk 1.5 milesExposure to weather and agricultural elementsOccasional lifting up to 50 lbsCollaborative, mission-driven team culturePreferredAssociate or Bachelor's degreeExperience in human services, education, or fast-paced environments