Legal Assistant

OverviewFoley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It's a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too.The Assistant provides executive legal assistance to attorneys in the daily operation of practicing law by providing quality work product for clients. The Assistant performs executive assistant duties through the performance of complex secretarial and clerical tasks and produces documents relating to specific functions and requirements as set forth within practice groups using the firm standard word processing and other applicable software. This person must have the ability to follow up and follow through with tasks in a timely and efficient manner.ResponsibilitiesAssist attorneys by providing executive level administrative assistance through the performance of complex secretarial and clerical duties including: word processing and document production, meeting planning and coordination, client communication, and schedulingInteract with persons at all levels in the firm, industry and community; heavy client contactReceive and screen telephone calls, letters and/or visitors; answer routine questions and furnish information to inquiring partiesSchedule appointments and make arrangements for conferences and travel; maintain attorney's calendar and daily docket to ensure that deadlines are metCommunicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice areaCreate, organize and maintain client files, follow up on pending mattersMaintain physical and electronic client, research and administrative files utilizing NetDocsInteract with clients frequently by responding to their questions and obtaining information as requiredAnticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence and client billingProvide document production services, including styling and formatting of documentsProofread all documents and check for appropriate formatting, spelling and grammatical errorsPrepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intactReceive and redirect attorney requests and needs as appropriate to expedite solutionsManage incoming and outgoing mail and e-mailSubmit conflicts check(s) through OPENEnter new client matter information in OPEN and prepare engagement lettersPrepare expense reports and disbursements formsQualifications* High School Diploma or equivalent required* Minimum of five (5) years of experience in a professional setting requiredIn support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range of this position. The actual offered amount will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley.Jacksonville- $51,600 to $117,500