Campus HR Director

The Holgate Center is seeking an experienced Human Resources professional to Direct the day to day operations of the HR department. We are a Continues Care Community in the heart of SE Portland, with three distinct levels of care on our campus, Independent Living, Resident Care Facility, and Skilled Nursing Facility. Each of these buildings requires a unique set of skills to maintain the proper employment data and unique compliance requirements set by state and federal agencies. The Holgate Center is a CCRC in the heart of SE Portland and we are looking for a caring compassionate person to lead our Friendship Health Center Nursing staff. This Skilled Nursing Facility is a resident focused care community with a long history. We need an adaptive and caring individual who wans to provide the highest quality of care not only for our residents but development and growth for the staff as well. Working closely with the Administrator to assure quality, compliance, and accountability for all the ideal candidate will have experience leading a team in a post-acute care setting. Holgate Center (HC) strives to provide a positive work environment that fosters collaboration, teamwork, and continuously achieving solid business results. HC team members unite around a common cause of resident care and community support. This culture brings our team together and ensures everyone is working toward the same goal. A team that works together with a collective goal to improve our residents care experience creates an internal culture of collaboration and mutual success. HC is passionate about making a positive, lasting impact on our residents and visitors, and so are our team members. Full-time Benefits include: ~ 120 hours Vacation (Paid in 8-hour days at regular agreed rate) ~10 Paid Holidays and 1 Floating Holiday ( ~ Sick Leave (in accordance with OR state sick leave laws) ~ Direct Deposit ~ On-line Time Clock, Payroll and HR system ~ On-line Scheduling system ~ 403b Retirement Plan ~ Insurance after 60 days eligibility is met (medical and dental- company contributes 70% of the base plan) ~Voluntary vision / FSA ~Employee Assistance Program (EAP) Pre-employment drug screening and background check conducted prior to start. Human resources Director Job Description Department Administration Reports to CEO, CHRO, and Executive Director Reporting to this position HR Assistant Job Classification Administrative/Management Position Purpose Works with the CHRO to lead, direct, plan and coordinates policies and activities of the human resources department for the Holgate Centers multiple departments, in accordance with applicable federal, state, and local standards and regulations, and as directed by executive leadership. Required Qualifications A Bachelor’s Degree in Human Resources, Business Administration or related field, from an accredited college or university is preferred. Must have, as a minimum, three (3) years of experience with demonstrated success in human resource management. Knowledgeable of the laws, regulations, and guidelines concerning personnel administration in post-acute care settings. Major Duties and Responsibilities Assists in planning, developing, organizing, implementing, evaluating and directing the HR department. Must have suitable driving record as to be placed on company auto insurance. Assist the Administrators of the care departments to maintain local, state and federal compliance with all employee data requirements for a CCRC. Maintains written job descriptions and performance evaluations for each staff position in accordance with applicable laws. Reviews all requests for new or replacement personnel, fills requests as approved, and trains hiring managers to use Recruitment Platform. Checks applications and references for prospective employees and arranges for pre employment verifications, . Maintains job applications for personnel eligible to work in the facility. Maintains confidentiality of all pertinent employee information in accordance with the Privacy Act, as well as the facility’s established policies governing the release of information. Understands all requirements for PBJ, OBRA, and CMS/DSHS employment records. Verifies the employee’s right to work in this country in accordance with current laws, regulations and guidelines, obtains the appropriate documentation and is filed in the employee’s personnel record. Maintains an adequate personnel record filing system that meets the needs of the facility and complies with current employment practices. Ensures compliance with current federal and state employment regulations regarding wages, overtime, work hours, workman’s compensations, etc. Ensures compliance with hiring/discharge policies and procedures. Orients new personnel to the facility and explain personnel policies, procedures, payroll procedures, grievance procedures, etc. as established in the facility’s operational policies and procedures. Keeps department directors informed of changes in personnel matters accordingly. Makes written and oral reports/recommendations to the Executive Director concerning personnel needs, problems areas, etc., as deemed necessary or appropriate. Performs administrative requirements such as completing necessary forms, reports, etc. and submitting them to the Administrator as required. Conducts employee background checks in accordance with facility policy. Protects resident health information and reports any suspected or known violations of such information to the Administrator. Reports any unauthorized attempts to access the facility’s information systems. Develops and implements a facility plan for the recruitment, selection, and training of competent personnel. Hires personnel in accordance with the facility’s established hiring practices. Arranges for any pre-employment testing, physicals, etc. in accordance with facility policies. Processes all new hire personnel information and any change of status data, payroll change, etc. Ensures that nurse aide data are verified or submitted to the Nurse Aide Registry on a timely basis. Assists with scheduling work hours, personnel, work assignments, vacation schedules, etc., as required or requested. Maintains attendance records and records of counseling, warning, and other disciplinary action taken against employees. Terminates employees when necessary, ensuring documentation and coordination of such actions with the Department Director and Administrator. Conducts exit interviews and ensures information is placed in the employee’s personnel records. Reports any known or suspected fraud to the Executive Director. Maintains professional status by attending workshops, seminars, etc. to keep up to date with current changes in personnel matters. Creates and maintains an atmosphere of positive emphasis, warmth, personal interest and calm environment throughout the facility. Follows established safety regulations including fire protection/prevention, infection control, smoking, etc., and assists personnel, residents and visitors to do the same. Assists and prepares the HR department’s annual budget in conjunction with the Administrator for approval. Promotes teamwork, mutual respect, and effective communication. Participates in the facility’s plan of correction response to an inspection survey and implements any follow-up as designated by the Administrator or Director of Nursing. Promotes safe work practices, safety rules, and accident prevention procedures to prevent employee injury and illness. Completes workplace investigations in a timely, fair and appropriate manner. Maintains HRIS and Employee files for the legally required time and ensures proper disposal of both digital and paper documents. Additional Tasks Treats all residents with dignity and respect. Promotes and protects all residents’ rights. Establishes a culture of compliance by adhering to all facility policies and procedures. Complies with standards of business conduct, and state/federal regulations and guidelines. Follows appropriate safety and hygiene measures at all times to protect residents and themselves. Maintains confidentiality of protected health information, including verbal, written, and electronic communications. Reports noncompliance with policies, procedures, regulations, or breaches in confidentiality to appropriate personnel. Reports any retaliation or discrimination to Administrator or compliance officer. Reports any allegations of abuse, neglect, misappropriation of property, exploitation, or mistreatment of residents to supervisor and/or administrator. Protects residents from abuse, and cooperates with all investigations. Reports any occupational exposures to blood, body fluids, infectious materials, and/or hazardous chemicals in accordance with facility policy. Participates in all life safety and emergency drills and trainings. Fulfills responsibilities as assigned during implementation or activation of the facility’s emergency plan. Reports work-related injuries and illnesses immediately to supervisor. Follows established infection control policies and procedures. As a condition of employment, completes all assigned training and skills competency. Personal Skills and Traits Desired/Physical Requirements/Working Conditions Reads, writes, speaks, and understands the English language. Ability to read, write, speak and understand the English language. Knowledgeable of administrative practices and procedures, including laws, regulations, and guidelines pertaining to employment law, wage and hours rules, labor relations, OSHA, Privacy Act, etc. Must have the ability to act as a liaison between personnel and management. Must be a supportive team member, contribute to and be an example of team work. Ability to make independent decisions when circumstances warrant such action. Ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public. Must have patience, tact, and willingness to deal with difficult residents, family and staff. Must be able to relay information concerning a resident’s condition. Must not pose a threat to the health and safety of other individuals in the workplace. Must be able to move intermittently throughout the workday. Meets general health requirements according to facility policy, including medical and physical exams and checking immunity status to various infectious diseases. Ability to work beyond normal working hours and on weekends and holidays when necessary. Ability to assist in evacuation of residents during emergency situations. Ability to bend, stoop, kneel, crouch, perform overhead lifting and perform other common physical movements as needed for the position. May be subject to falls, burns from equipment, and/or odors throughout the day; encounter reactions from dust, tobacco smoke, disinfectants, and other air contaminants. Subject to exposure to infectious waste, diseases and/or conditions which include AIDS, Coronavirus, Hepatitis B, and Tuberculosis. May be subject to hostile or emotional residents, family members, visitors or personnel. Communicates professionally and often with medical and nursing staff, and other departments. Willing to be called-back during emergency conditions. Works in office and throughout the facility. Willing to work to task completion in spite of frequent interruptions. Works beyond normal working hours and on weekends, holidays when necessary. Compliance as a Condition of Employment and Performance Appraisal Agreement to abide by all standards, policies, and procedures of the facility, including the facility’s compliance and ethics program, is a condition of employment. Compliance will be a factor in evaluating job performance. Violations, including failure to report violations, will result in disciplinary action, up to and including termination. This job description is intended to convey the general scope of the major duties and responsibilities inherent in this position. Other tasks not listed here may be assigned by the Administrator. Periodic revision may be necessary to reflect changes in expectations placed on long term care by various governmental agencies. This job description will be reviewed and/or revised annually and as needed. Individual performance will be evaluated using the following scale: Unsatisfactory: Achieves results which are far less than the standards identified for the performance factors rated. Needs Improvement: Achieves results which are less than the standards identified for the performance factors rated. Exhibits the potential to become a competent performer. May be new to job or need skill development. Meets Standards: Achieves results which meet the standards identified for the performance factors rated. This rating is the expected level of performance. Exceeds Standards: Achieves results which usually exceed the standards identified for the performance factors rated. Reasonable Accommodation Statement Consistent with the Americans with Disabilities Act (ADA) and Oregon state civil rights law, it is the policy of The Holgate Center to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact Human Resources