Executive Administrator

We are working with a client in the Miami Lakes area that is looking for a Executive Administrator to join their team. This position is 100% onsite and Miami Lakes and this position will support the Sales team. Executive Administrator Responsibilities: Serve as a key operational partner to the Sales team by maintaining expert-level knowledge of customer accounts and sales activity Develop, automate, and distribute actionable sales analytics, including performance by representative, customer, purchase order, and productMonitor inventory trends and proactively communicate availability, risks, and opportunities to support revenue goalsManage and track all product sample requests to ensure timely fulfillment and accurate system recordsAct as a central liaison between Sales, Accounting, Inventory, and Transportation to ensure seamless order executionProactively communicate logistics delays, inventory constraints, and customer-impacting issues to support timely resolutionDesign and maintain organized process flows to improve accessibility and efficiency of internal documentationMaintain and update product specification sheets to ensure accuracy for both new and existing itemsCoordinate cross-functional product label development and photography requests to support sales and marketing initiativesUpdate and maintain product documentation during new product launches to ensure sales readinessOversee distributor and retailer onboarding documentation, including W-9s, COIs, and legal agreementsManage and organize sales resources within SharePoint, ensuring version control and easy team accessCoordinate executive signature requests and manage document approval workflows for the CEO and CFOMaintain organized records of executed agreements and key business documentsPrepare and assemble professional materials for executive meetings, sales presentations, and customer engagementsExecutive Administrator Qualifications: 8+ years of experience supporting executive leadership preferredStrong Excel skills preferred NetSuite experience preferred Excellent organizational and communication skillsAbility to handle confidential informationCPG or food industry experience preferred