Coordinator of Design / Build (Visualization)

Coordinator of Design/Build (D/B) | Visualization Focus Reports to: Director of Design/Build (Hayley Kayser) Works Closely With: Principal, Operations Team, Design/Decoration Team, Trades, & Vendors Role Type: Full-Time | Hourly for first 60 days, salaried if a good fit Compensation: $55,000-$65,000 annually At The Design Coach, LLC, we believe that luxury is not defined by style alone—but by experience, intention, and the seamless blending of creativity and service. As a full-service design and lifestyle management firm, we deliver bespoke interior design, creative contracting, and concierge-level client care. Our mission is to design for people—not for projects—and to guide our clients through the process of crafting environments and experiences that elevate daily living. Role Purpose The Coordinator of Design/Build plays a critical support role within The Design Coach’s Design/Build practice, serving as the organizational, technical, and administrative backbone to the Director of Design/Build. This position exists to extend the Director’s capacity, protect strategic design bandwidth, and ensure projects move forward with clarity, preparedness, and professionalism. This role is ideal for a design professional with strong 3D modeling / visualization, growing technical skill, and a desire to mature into higher levels of responsibility within luxury residential design/build environments. Core Mission To support the successful execution of Design/Build projects by: Translating design intent into clear, build-ready documentation Anticipating needs before they become bottlenecks Maintaining accuracy, organization, and follow-through across all D/B workflows Creating confidence for clients, trades, and internal team members through preparedness and professionalism Key Responsibilities Project / measure setup & stewardship Visualization / 3D modeling Presentation preparation Vendor outreach / management Material & product documentation Create construction document sets Tracking / fulfillment of product Design/Build Project Support Assist the Director of Design/Build in all phases of active projects—from concept through construction and close-out Prepare and maintain drawings, specifications, selections, and project documentation (Revit, Enscape, schedules, binders, digital files) Support cabinet layouts, elevations, and detailing under Director guidance Track revisions, updates, and approvals to ensure version control and clarity Documentation & Organization Assemble and maintain Design/Build binders, digital folders, and material trays Support pricing, allowances, and scope documentation with accuracy and consistency Assist in preparation of client-facing presentations and review materials Ensure documentation aligns with TDC standards and is “table-set” before meetings, installs, or site visits Field & Trade Coordination Support site visits, measurements, deliveries, and install days as needed Assist with trade communication by preparing scopes, drawings, and clarification documents Help document field conditions, changes, and follow-up items Collaborate closely with the Director of Field Supervision to maintain alignment between design intent and execution Client & Team Support Provide responsive, professional support to internal team members and clients as directed Anticipate questions or needs from the Director of Design/Build and proactively prepare solutions Serve as a reliable point of follow-through on assigned tasks and open loops Support a calm, solution-oriented environment during fast-moving or complex project phases Success Indicators The Coordinator of Design/Build is successful when: The Director of Design/Build’s time is protected and focused on leadership, design vision, and client guidance Projects move forward with fewer clarifying questions, fewer last-minute scrambles, and greater confidence Documentation is accurate, timely, and consistently organized Trades and internal partners feel supported and informed Clients experience clarity, momentum, and professionalism Professional Standards & Expectations Operates with a high level of accountability and follow-through Demonstrates growing mastery of design/build processes, terminology, and standards Maintains composure, organization, and professionalism in dynamic environments Communicates clearly, respectfully, and proactively Embraces feedback, coaching, and continuous development Qualifications The ideal candidate should be a vibrant designer with: 4-year bachelor degree in design or related field (accredited university preferred) 3-5 years experience in commercial or residential design Revit proficiency (1-2 years experience minimum) Enscape proficiency (1-2 years experience minimum) Bluebeam experience preferred Familiarity with project management software (i.e. Google Workspace, Monday.com, etc.) is a plus Motivated self-starter who is solutions-driven, ready to jump when asked or anticipate needs before they arise Willing to travel locally & nationally to job sites Revit assessment / portfolio review Background check Valid driver’s license How Our Core Values Shape This Role Collaboration: You will work side-by-side with designers, builders, vendors, and homeowners to bring every detail to life. Creativity: You will help execute beautifully tailored experiences through your precision and adaptability on-site. Professionalism: You will represent The Design Coach in the field with consistency, care, and a deep sense of accountability. Humility: You will take pride in the behind-the-scenes support work that transforms ideas into immersive environments. Accountability: You will report, document, and follow through with field tasks that uphold the quality of our service and brand. Benefits & Culture Competitive wage Company tools, supplies, and apparel provided Use of company vehicles for applicable site visits Access to training and mentorship from industry leaders Participate in seasonal events, lifestyle initiatives, and design-based installations Collaborative and growth-minded team culture focused on excellence and integrity Submit resumés via LinkedIn, Indeed, or via email to lauren@thedesigncoach.com. Job Type: Full-time Pay: $55,000.00 - $65,000.00 per year Benefits: Paid time off Work Location: In person