Purchasing Assistant

At Solina, our community of close to 5,000 people share a passion for food and live our entrepreneurial culture.We design customised savoury solutions for our clients operating in the food industry, food service, butchery and nutrition markets. With sustainability at the heart of our business model, we aim to produce food that is good in every sense of the word: delicious, nourishing, affordable, sustainable and convenient.Solina is a fast-growing business, with around 50 production sites and R&D laboratories present in more than 19 countries mainly in Europe and North America.By constantly rethinking culinary solutions, we make food matter for people and the planet.If you're ready for a new adventure in a dynamic, expanding, passionate, international company, join us !We make food Matter!Solina USA is a proud Solina Group company, specializing in the creation of customized seasonings and sauces. With four strategically located production facilities across the United States, we deliver high-quality, innovative flavor solutions efficiently and reliably. We serve Quick Service Restaurants, fast casual and casual dining chains, and food manufacturers, providing exceptional flavor solutions tailored to their unique needs. Solina USA has earned a strong national reputation for delivering outstanding customer experience, offering highquality products at cost-competitive price points. We build dynamic partnerships that allow our creativity to shine through our customers’ culinary vision — making “Food Matter.”SUMMARY OF POSITIONThe Indirect Purchasing Assistant supports the Indirect Procurement Manager of non-production goods and services within a food manufacturing facility. This includes MRO (maintenance, repair, and operations), sanitation supplies, packaging support items, utilities, and facility services. The role ensures timely purchasing while maintaining compliance with food safety standards, cost controls, and operational efficiency.ESSENTIAL FUNCTIONSThis document in no way states or implies that these are the only duties to be performed by the employee occupying the position.Purchase indirect materials such as cleaning/sanitation supplies, PPE, office supplies, spare parts, and maintenance itemsCoordinate services (e.g., equipment repair, pest control, waste management, facility maintenance)Create, process, and track purchase orders for indirect goods and servicesWork closely with Maintenance, QA, Production, and Facilities teams to forecast needsEnsure all materials and services comply with food safety standards (GMP, HACCP, FDA requirements where applicable)Maintain vendor records, insurance certificates, and compliance documentationRequest and evaluate supplier quotes to ensure cost-effective purchasingMonitor inventory levels for critical MRO and sanitation items to avoid production downtimeResolve issues with deliveries, invoices, or service qualitySupport audits by maintaining accurate purchasing and supplier documentationREQUIRED SKILLS, EDUCATION, AND EXPERIENCEAny combination of education and experience providing the required skill and knowledge for successful job performance will be considered. Typical qualifications would be:Bachelor’s degree from a regionally accredited four-year college or university in Business Administration, Marketing, Food Science, or a related field.Minimum of 3-5 years of sales experience in the food industry, with a focus on customized solutions such as seasonings, sauces, or similar products.Demonstrated ability to manage and grow customer accounts in the food processing or manufacturing sector.PREFERRED QUALIFICATIONSHigh school diploma or equivalent (Associate’s or Bachelor’s degree preferred in Business, Supply Chain, or related field)2 years of purchasing, administrative, or supply chain experience (manufacturing preferred)Strong organizational and multitasking skillsAttention to detail and accuracyProficiency in Microsoft Office (especially Excel)Experience with ERP/procurement systemsFamiliarity with MRO inventory and facility purchasingAbility to manage multiple department requests in a fast-paced production settingSUPERVISORY RESPONSIBILITYNoTRAVEL REQUIREMENTSNo