Contracts Coordinator (Oklahoma City)

Job Title: Contracts Coordinator (Procurement)Schedule: Monday – Friday, standard business hours (onsite required)Pay: $26.91/hourJob OverviewThe Contracts Coordinator supports the development, procurement, and administration of professional services contracts to ensure compliance with state and federal regulations and agency requirements. Success in this role looks like meeting procurement deadlines, maintaining accurate contract documentation, and effectively coordinating with stakeholders and vendors. This position plays a vital role in managing contract lifecycles, supporting procurement processes, and identifying potential risks. Working closely with leadership and business units, the Coordinator helps ensure contracts are compliant, operationally sound, and aligned with organizational goals.QualificationsThree (3) years of technical clerical experience plus one (1) year of experience involving procurement, purchasing, contracting, or acquisition OR an equivalent combination of education and experience (substitution allowed for clerical experience only)Knowledge of public sector procurement processes and contract lifecycle managementUnderstanding of state and federal laws related to contracting and compliance standardsAbility to draft, review, and interpret contractual documents accuratelyStrong organizational and time-management skills with ability to manage competing prioritiesAbility to analyze policies, regulations, and contractual requirementsStrong written and verbal communication skillsAbility to identify risks and recommend solutionsAbility to maintain organized records and documentation in a fast-paced environmentProfessional judgment and attention to detailAbility to sit for extended periods and work daily with computers and phonesAbility to travel as required for job-related dutiesPreferred QualificationsExperience with SoonerCare programsExperience writing or editing legal or contractual documentsExperience with procurement of professional servicesInformation technology procurement experienceAdvanced educationResponsibilities and DutiesAssist the Professional Services Contracts Manager in developing, drafting, processing, and managing professional services procurements.Ensure contracts comply with state and federal laws, agency policies, and procedural requirements.Coordinate with team on procurements including information technology and sole source requests.Submit agency professional services procurement requests to team within required timelines.Conduct procurement processes including market research, exemption requests, data use agreements, interagency agreements, RFIs, RFPs, ITBs, and contract releases.Develop contract documents and support evaluation, selection, and award activities.Monitor deadlines, request contract budgets, review invoices, and support implementation activities from a contractual perspective.Complete Open Records Requests related to assigned contracts.Coordinate with business owners to monitor contract performance and compliance.Serve as the primary contact for contractual issues related to assigned contracts.Maintain contract documentation including executed agreements, reports, corrective action plans, and transition plans.Advise business owners on contracting methods, legal considerations, and appropriate contract terms.Recommend revisions to ensure compliance with state, federal, and agency regulations.Participate in or lead workgroup meetings related to procurement, contract development, and operations.Communicate regularly with stakeholders regarding contract status, risks, deadlines, and invoicing.Analyze agency policies and procedures and recommend improvements to contracting processes.Compile and submit required reports of contract activity within established timelines.Maintain regular and consistent attendance at the designated work site.Perform other duties as assigned.J-18808-Ljbffr