Instructional Secretary - Curriculum, Instruction, and Professional Development

Instructional SecretaryCurriculum, Instruction, and Professional DevelopmentInstructional Services DepartmentKSP Range 11$18.65 - $24.35 per hour, depending on experience12 Month-Full TimeScope of ResponsibilitiesProvides secretarial support in the areas of curriculum, instruction, and professional development. Assists with the compilation, design, and preparation of curriculum, instructional projects, professional development, assessments, departmental reports, correspondences, and performs secretarial or other office work in order to maintain flow of work input.Performance ResponsibilitiesProvides direct support to the areas of curriculum, instruction, and professional development.Performs secretarial work and other duties, including maintaining budget and curriculum reports and calendars, email/telephone duties, and organizing and filing.Prepares documents, correspondence, newsletters, and informational brochures for distribution.Maintains and updates intranet and internet websites, including PD calendars.Makes arrangements for conferences, workshops, and other professional development opportunities.Assists in tracking and managing district-wide professional development and continuing education credits, as well as the entries and final submission to the State of Michigan through software and office systems, including Frontline.Assists in all tasks related to survey collecting and reporting, including the preparation and transmission of surveys to staff members.Assists in tasks related to collecting information related to SB-CEUs, SCECH'S, and DPPD'S.Attends department, support staff meetings, and professional development.Inventories and orders materials and supplies as needed.Assists in tasks related to survey collecting, verifying, and submitting information related to continuing education credits.Assists in the development, preparation, graphic design, and production of curriculum documents and materials.Assists in the planning, preparation, and delivery of resources and materials for conferences, professional development, and committee meetings.Prepares curriculum-related postings throughout the year.Procures best financial cost for materials, services, and supplies. Collaborates and provides support on departmental projects for the department.Assists with the preparation for internal and external audits and reviews, and maintains records/documents.Performs other duties as assigned by the Director of Curriculum and Instruction.Minimum QualificationsHigh school diploma or accredited equivalency.Must be highly skilled, professional, motivated, and able to work independentlyHighly skilled in Microsoft Office Programs (Word, Excel, PowerPoint, some knowledge of Access)Experience in maintaining budgets and generating reports in ExcelMust be a critical thinker, a self-starter, and someone who can work independently.Ability to quickly learn computer programs as they become available and as current programs are updatedEvidence of skill in written and verbal communicationsAbility to compile, design, and prepare accurate written reports and documentsAbility to generate solutions to increase productivity and work well with othersThree years of successful office experienceEvidence of a desirable work record (i.e., low absenteeism, good performance, flexibility)Desirable QualificationsPrevious office experience as an administrative assistant or secretaryCompletion of courses in the use of computers and business procedures/administration or accounting.Advanced technical skills.Self-starter and motivated to take on multiple projects.Ability to work both independently and as a team member.Please apply online at kpsjobs.com