Executive Administrator

When applicable, Bombardier promotes flexible and hybrid work policies.Why join us?At Bombardier, we design, build and maintain the world's peak-performing aircraft for the world's most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it all, and defining excellence, together.Working at Bombardier means operating at the highest level. Every day, you are part of a team that delivers superior experiences and products, pushing the boundaries of what's possible in our industry and beyond. By prioritizing employee growth and development, we empower everyone to reach their full potential on their own terms, because the best work happens when you are free to be yourself and share your unique expertise.Bombardier's Benefits ProgramWith our employees' well-being top of mind, we offer a comprehensive and competitive Benefits Program, which includes the following:Insurance plans (Dental, medical, life insurance, disability, and more)Competitive base salaryRetirement savings planEmployee Assistance ProgramTele Health ProgramWhat are your contributions to the team?Adhere to Bombardier General Work RequirementsProvide clerical and administrative support to Director(s) and above at least 50% of the timeRecommend and advise Director(s) on departmental matters of administration and communication as necessary in assisting to manage a complex and fast-paced office environmentAdvise and update Director(s) on client, business and/or employee issuesHandle routine customer, interdepartmental or personnel matters using independent judgment including acting as a liaison and coordinator on behalf of Director(s) on matters of policy, routine head office issues, or subjects involving the Finance, HR or Legal Departments as delegated by the Director(s)Design, create, implement, and/or troubleshoot Microsoft databases and spreadsheets to standardize processes and eliminate repetitious tasks, for example, programming macros, linking various spreadsheets and/or databases, creating switchboard menus, and assigning securityTrain other employees and respond to questions concerning the operation of customized databases and/or spreadsheet applicationsPrepare or edit presentations and communications on behalf of Director(s) using independent judgment and often with limited general instructionPrepare, analyze and audit expense reports for approval of Vice PresidentPrepare statistical reports on an ad-hoc basis to management for purposes of tracking informationPlan and coordinate logistics for on-site/off-site special events such as business meetings, seminars, and employee training involving multiple areas within assigned department by making necessary arrangementsProvide input and recommendations to assist in the development and implementation of internal operating procedures and systemsPrepare and initiate department-wide mass communications for review of management prior to distributionFormulate and interpret management policies as requested by customers and employeesAct as a liaison for Director(s) in managing email correspondence by responding in writing or verbally, as broadly delegated using independent judgment and experienceAuthorize the expenditure of funds within pre-approved levels by the Director(s)Record dictation, transcribe, and proofread documentationHow to thrive in this role?8 years experience providing administrative or clerical support to a business unit with a minimum of 5 years providing support to senior level managementAssociates degree or technical/vocational training in office administration or related fieldProficient computer keyboarding skills including 10-keyProficient computer skills necessary to operate word processing, spreadsheet, database, (Microsoft Office), email and internet-based applicationsDemonstrated superior written and highly professional verbal communication skills necessary to act as a liaison on behalf of senior management on routine matters and occasionally as required, on matters of urgencyInterpersonal skills necessary to establish and maintain effective working relationships with senior management, employees, other departmentsPlanning and organizational skills necessary to coordinate workload around multiple assignmentsAbility to maintain confidentiality of sensitive issues of Bombardier Aerospace and clientsAbility to exercise considerable independent judgment, tact, creativity, and initiative when resolving routine and complex problemsNow that you can see yourself in this role, apply and join the Bombardier Team!Bombardier is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, disability status, veteran status, or any other characteristic protected by Federal, National, or Local Laws.Job Executive AdministratorPrimary Location Dallas Service Ctr(Love Field)Organization Learjet IncShiftEmployee Status RegularRequisition 12213 Executive AdministratorNearest Major Market: DallasNearest Secondary Market: Fort Worth