post delivery coordiator

Position: Executive Assistant (Post Delivery Coordinator)Client: Media &Entertainment industryLocation: Burbank CA 91505 (Remote)Duration: 1 Month contract (urgent Need)Pay rate: $30/hrShift: Day shiftIn addition to General Administrative duties, the coordinator will:Field phone calls when applicable, manage paperwork, create expense reports.Work with the Archive department to inventory delivery assets such as LTO tapes, hard drives, and Post Delivery documents.Maintain communication with our offsite archive vault, provide updates on incoming and outgoing assets.Track shipping invoices and costs, generate electronic payment requests via Finesse to pay shipping vendor invoices.Update shipping vendors on invoice payment status.Update Post Delivery show trackers, charts, databases, distribution, phone and contact lists.Assist with updating Post Delivery Master Calendar and Show Assignment Chart.Coordinate shipping and tracking of highly sensitive Post Delivery elements. Ship locally, domestically, and internationally.Coordinate shipping of deliverables to the Production Services Lab/ Hudson Yards, New York.Update Scenechronize projects with incoming Post Delivery documents.Manage and quality check Scenechronize library of legacy client projects.Maintain schedules/calendars as well as organize video conference meetings.Retrieve and inventory CRAM Elements from Sound Facilities.Act as point of contact for time-sensitive file requests for marketing and promo material, pull DME stems from Veritone (cloud based storage system as requested.)Attend M&E mix sessions with Post Delivery Managers.Interface with numerous client departments, external vendors, and show teams.Troubleshoot various software and hardware issues, maintain communication with IT.Assist with updates to the Delivery Requirements worksheet, checklists, and technical specifications.Research and test software for future Post Delivery project utilization.