Administrative & Operations Coordinator

ABOUT LEVEL UP AUTOMATION: Level Up Automation is a rapidly growing automation and technology integration franchise system serving both residential and commercial clients. We specialize in professionally designed systems that integrate smart technology, AV, networking, and automation into seamless, reliable solutions. As our company continues to grow, we’re looking for a highly organized and proactive Administrative Coordinator to support daily operations and help keep systems, communication, and workflows running smoothly. POSITION OVERVIEW: The Administrative Coordinator plays a key role in supporting our operations team by managing system ordering, overseeing our 1-800 phone line, and assisting with day-to-day administrative tasks. This role is ideal for a self-starter who can document and improve processes, take initiative on cross-functional tasks, and step into more strategic administrative leadership as needs grow. KEY RESPONSIBILITIES: Ordering & Operational Support Place and track product orders for various franchise units Coordinate with vendors and suppliers to ensure accurate and timely delivery Maintain organized records of orders, invoices, and confirmations Communicate order status with internal team members as needed Phone & Communication Management Oversee and manage the company’s 1-800 phone number Answer, route, and prioritize incoming calls professionally Ensure messages are documented and directed to the appropriate team members Maintain a positive, organized first point of contact for clients and partners Administrative & Office Support Support daily administrative operations and internal workflows Maintain organized digital and physical filing systems Assist with scheduling, calendar coordination, and internal communication Help improve and document administrative processes as the company grows Provide general support to leadership and project teams as needed QUALIFICATIONS: Strong organizational skills and attention to detail Excellent written and verbal communication skills Comfortable handling phone communication in a professional manner Ability to manage multiple tasks and prioritize effectively Proficiency with basic office software (email, spreadsheets, documents) Previous experience in an administrative, coordinator, or office support role preferred Experience with ordering, vendor coordination, or operations support is a plus REQUIREMENTS: Valid US driver’s license Clean criminal background check (must be able to pass CORI background check) COMPENSATION & BENEFITS: Job Type: Full Time (40 hours per week) Schedule Structure: 8 hour shifts, Monday- Friday Pay: $18- $24 per hour (dependent on experience level) Paid Time Off (PTO) Employee Discount Professional Development Courses EQUAL OPPORTUNITY STATEMENT Level Up Automation is committed to creating a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, gender, sexual orientation, age, national origin, disability, or any other characteristic protected by applicable law. We believe that a diverse workforce enhances our innovation, creativity, and overall success. We encourage applications from individuals of all backgrounds and experiences and strive to provide an environment where all employees can thrive. Pay: $18.00 - $24.00 per hour Expected hours: 40.0 per week Work Location: In person