Charter Sales Administrative Assistant

Company Description: Fly Alliance is a Part 135 and Part 145 industry leading private aviation group specializing in private jet charter, jet card memberships, aircraft sales, management, parts, and maintenance. Dedicated to providing unparalleled luxury, safety, and efficiency in air travel, the company has close to 30 aircraft, 6 offices across the country, and over 200 employees supporting a global operation. Three consecutive years as a top 20 U.S. operator, Fly Alliance continues to redefine the private aviation landscape. Role Objective: This is an administrative sales support position. The candidate should have experience in administrative office work, including the use of Microsoft Excel, Google Sheets, Google Docs and Quickbooks. Along with basic administrative tasks there will be the need for communication skills to schedule meetings with clients for the sales team. Essential Job Tasks: Handle the complete sales post booking cycle to ensure proper documentation of each trip. Completing tasks and projects with a sense of urgency, working alongside Charter Sales. Complete Owner Booking requests via Jet Insight and updating the Owner Statements and Master Member Spreadsheet. Scheduling and managing meeting calendar for the Charter Sales team. Market fleet availability via Avinode, NBAA, and Constant Contact (Empty Leg Postings) Make outbound phone calls to prospective clients and set up meetings for the Charter Sales team. Ensure that tail matching is complete at all times between Jet Insight and Quickbooks. Handle other assignments as needed. Competencies: Demonstrated excellent verbal and written communication skills. Ability to communicate at all levels of an organization. Excellent organizational and time management skills. Excellent listening and presentation skills Excellent verbal and written communications skills Demonstrated attention to detail, professional attitude, and ability to maintain confidentiality. Demonstrated ability to use computer programs such as the Microsoft Office Suite of products. Demonstrated ability to exercise good judgment in determining most appropriate response or action in a variety of situations. Direct Reports: This role has no direct reports. Work Authorization: Must be authorized to work in the United States of America. Work Environment: Work is generally performed within an office environment at the company office in Ocoee, Florida with standard office equipment. Physical Demands: Must be able to remain in a stationary position 50% of the time. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Operate a telephone requiring oral and auditory capacity enabling interpersonal communication. Some Physical effort required by handling objects up to 20 pounds occasionally and/or 10 pounds frequently. Ability to move from department and buildings to interact with others. Travel: No travel required Required Education/Experience: High school diploma or equivalent 1 year of proven experience in a similar position Compensation/Benefits: Competitive pay based on experience Medical including Health, Dental and Vision Short-Term and Long-Term Disability Insurance 401(k) and 401(k) matching Paid Holiday Paid Time Off Profit Share Program